Administrative Assistant Intermediate

SSM Health • Madison, WI

1d • Onsite

About The Position

Supports multiple Administrators, Sr Director/Directors or department leaders in an administrative capacity. May support multiple departments in an administrative capacity.

Requirements

• High School diploma/GED or 10 years of work experience
• One year related experience
• Frequent lifting/carrying and pushing/pulling objects weighing 0-25 lbs.
• Frequent sitting, standing, walking, reaching and repetitive foot/leg and hand/arm movements.
• Frequent use of vision and depth perception for distances near (20 inches or less) and far (20 feet or more) and to identify and distinguish colors.
• Frequent use of hearing and speech to share information through oral communication.
• Ability to hear alarms, malfunctioning machinery, etc.
• Frequent keyboard use/data entry.
• Occasional bending, stooping, kneeling, squatting, twisting and gripping.
• Occasional lifting/carrying and pushing/pulling objects weighing 25-50 lbs.
• Rare climbing.
• None

Responsibilities

• Performs complex administrative support functions.
• May act as resource for other administrative staff or clerks.
• Compiles information for reports or presentations.
• Prepares charts, graphs, or tables.
• May work on process improvement initiatives or work flow enhancements.
• May be responsible for budget tracking and maintaining financial or personnel records and databases.
• Responds to correspondence.
• Edits and proofreads documents.
• Communicates with others in person, telephone, and/or email.
• May receive and screen visitors and handles general inquiries.
• Assists with preparing for and facilitating meetings, conferences, programs and/or special events.
• Establishes and maintains filing systems.
• Orders and stocks supplies.
• May enter information from a variety of sources into computer database(s) and verify data entered into computer by checking printouts/reports for errors and correcting as required.
• Works within established procedures and a moderate degree of supervision.
• Performs other duties as assigned.

Benefits

• one week of paid parental leave for newborns or newly adopted children (pro-rated based on FTE)
• instant access to their earned, unpaid base pay (fees may apply) before payday
• upfront tuition coverage through FlexPath Funded for eligible team members

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED