Administrative Assistant Intermediate

New Mexico State University•Las Cruces, NM

23h•Onsite

About The Position

Join our team! Provide administrative support through communication, scheduling, requisitions, data management, reporting, and reconciliations. Coordinate meetings and events while serving as a liaison and supporting daily operations.

Requirements

High School diploma + 3 years of relevant experience or an Associate’s Degree + 1 year of relevant experience.

Nice To Haves

Equivalent Qualifications

Responsibilities

Compose and edit communications
Schedule, analyze, forecast and submit requisitions
Schedule and coordinate meetings, events, interviews, and appointments
Coordinate and perform support
Reconcile, establish and maintain digital data
Operates personal computer to compose and edit correspondence and/or memoranda from dictation, verbal direction, or from knowledge of established department/division policies; may prepare, transcribe, compose, type, edit, and distribute agendas and/or minutes of meetings.
Prepares or assists with the preparation of scheduled and/or ad hoc statistical and narrative reports; performs basic information gathering and analysis and/or forecasting, as specifically directed.
Requisitions supplies, printing, maintenance, and other services.
Schedules and coordinates meetings, events, interviews, and appointments, for supervisors, which may include coordinating travel and lodging arrangements.
Coordinates and performs a range of staff and/or operational support activities for the unit; serves as a liaison with other departments and operating units in the resolution of day-to-day administrative and operational problems.
Establishes, maintains, and updates files, databases, records, and/or other documents; develops and maintains data, and performs routine analyses and calculations in the processing of data for recurring internal reports.
Sorts, screens, reviews, and distributes incoming and outgoing mail; composes, prepares, or ensures timely responses to routine written inquiries.
Performs miscellaneous job-related duties as assigned.