Administrative Assistant, Intellectual Property
NBCUniversal•Universal City, CA
•$45,000 - $60,000•Hybrid
About The Position
The Administrative Assistant, Intellectual Property position within the Copyright & Trademark team will provide administrative support to the SVP, Intellectual Property and provide general office assistance to the greater Intellectual Property department.
Requirements
- 1+ years of experience in an administrative support role
- Proficiency in Microsoft Word, Outlook, PowerPoint, and Excel
- Excellent oral and written communication, time management, multi-tasking, organizational, and interpersonal skills
- Demonstrated ability to draft and review various documents and maintain report statuses
- Professional and courteous telephone etiquette
- Excellent attention to detail
- Familiarity with the concept of "privileged and confidential"
Nice To Haves
- Bachelor’s degree preferred
- Experience with legal and billing database tools
- Experience working in a fast-paced environment
- Consummate team player and collaborator
Responsibilities
- Provide prompt, high-volume administrative support to the SVP, Intellectual Property and coordinate departmental workflows, including handling phones, scheduling, and filing
- Partner with the Accounting team to execute department billing and invoice processing
- Coordinate with executives and assistants throughout the company to schedule routine meetings, calls, and appointments
- Prepare expense reports and keep accurate expense account records
- Process, input, and track legal work by uploading information or documents into various databases and management systems, along with updating statuses and tracking reports
- Execute travel arrangements, both domestic and international, and maintain itineraries as needed
- Compose, edit, and proofread correspondence, reports, memos, presentations, spreadsheets, and other documents as assigned
- Manage administrative aspects of special projects as assigned, including planning and organizing intradepartmental meetings and events
- Conduct comprehensive searches of corporate files, databases, and other sources for relevant information about new and library properties
Benefits
- medical
- dental
- vision insurance
- 401(k)
- paid leave
- tuition reimbursement
- a variety of other discounts and perks
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
