Administrative Assistant, Institutional Capital

Blue Owl Capital Holdings•New York City, NY

1d•Onsite

About The Position

Blue Owl (NYSE: OWL) is a leading asset manager that is redefining alternatives®. With over $315 billion in assets under management as of March 31, 2026, we invest across three multi-strategy platforms: Credit, Real Assets and GP Strategic Capital. Anchored by a strong permanent capital base, we provide businesses with private capital solutions to drive long-term growth and offer institutional investors, individual investors, and insurance companies differentiated alternative investment opportunities that aim to deliver strong performance, risk-adjusted returns, and capital preservation. Together with over 1,390 experienced professionals globally, Blue Owl brings the vision and discipline to create the exceptional. In Office (Monday – Thursday) The Role: We are seeking a highly organized, proactive, and professional Administrative Assistant to support our Institutional Capital team. This individual will play a critical role in ensuring the efficient operation of the team by providing administrative support, coordinating complex schedules, managing travel and expenses, and serving as a key point of contact for internal and external stakeholders.

Requirements

Bachelor’s degree preferred or equivalent professional experience
3+ years of administrative support experience, preferably within financial services, or a professional services environment
Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams)
Experience with Adobe Acrobat DC and Concur
Salesforce experience is a plus
Exceptional organizational, prioritization, and time management skills
Strong written and verbal communication skills
Ability to work independently while collaborating effectively across team
Demonstrates the highest level of professionalism, and discretion in handling sensitive information

Nice To Haves

Salesforce experience is a plus

Responsibilities

Manage complex calendars, including scheduling appointments, meetings, and conferences for multiple team members
Coordinate complex domestic and international travel arrangements, including building out itineraries, visa coordination, and transportation arrangements
Reserve conference rooms, arrange catering, and prepare meeting materials as needed
Track business and travel expenses, collect required documents, and prepare accurate expense reports
Serve as point of contact for internal and external stakeholders, ensuring timely follow-up
Maintain organized and up to date files, records, and correspondence
Build and maintain strong working relationships with senior leadership, colleagues, vendors, and clients
Handle confidential information with discretion and professional judgement
Coordinate conference participation, including registrations, payments, attendee tracking, and vendor communications
Support special ad hoc projects as needed