Administrative Assistant – Inspection Sales

S. A. Comunale Co.•Louisville, KY

About The Position

S.A. Comunale is seeking an Administrative Assistant to support the Inspection Sales team. This role provides administrative support to the Service & Inspection department, encompassing general clerical, purchasing, inventory, and accounting responsibilities, as well as project-based work. The position requires projecting a professional Company image through in-person and phone interaction.

Requirements

High School Diploma or GED is required.
3+ years of administrative experience is required.
Proven knowledge of Microsoft Office Software (i.e. Word, Access, and particularly Excel) is required.

Nice To Haves

Construction industry experience is a plus.

Responsibilities

Schedule, assign and track progress for training courses for Inspector Trainees.
Schedule, assign and track online exams for Inspectors and Inspector Trainees.
Make hotel and travel arrangements for classes, training and meetings for Inspectors and Inspector Trainees.
Submit inspector information for required licensing in all required cities, counties and states.
Submit information for Inspector NICET certification.
Track Continuing Education Credits for Inspector NICET certifications.
Backup for Norton Inspection Administrative Assistant for customer and inspector calls.
Email reports to Inspectors and customers as required.
Pull completed tickets and sort for billing.
File reports compliance engine and other portals.
File backflows to AHJ’s.
Price out work tickets, note ticket closing remarks and close.
Email / mail invoices to customers.
Bill quarterly, monthly and annual billing on accounts.
Create new and re-assign tickets.
Close tickets non billable for various reasons.
Set up new clients and sites and enter new tickets per MJS or customer call-ins.
Update customer accounts per customer’s request.
Update customer frequencies into CRM.
Create PO’s.
Email reports to local Fire Inspectors.
Distribute customer PO’s when received.
Attend all necessary meetings.