Administrative Assistant, Infrastructure

CPP Investments | Investissements RPC•Toronto, ON

8d•Onsite

About The Position

As an Administrative Assistant, you will be responsible for providing day-to-day administrative support to their respective team(s), including coordinating calendars, meetings, expenses, events, presentations, travel, correspondence and departmental initiatives.

Requirements

High school diploma required
2+ years administrative support experience in a fast-paced, professional environment
Requires strong communication skills, both written and verbal in English
Experience with complex calendar coordination, booking high-profile meetings and events, scheduling travel, and performing the expense reimbursement process.
Working knowledge of MS Office (Word, Excel, PowerPoint, Outlook, Calendar) and comfort and interest in learning new applications.

Nice To Haves

college diploma or bachelor's degree preferred
Prior experience in the financial services or related industry is an asset.

Responsibilities

Proactively coordinates multiple calendars, including scheduling internal and external meetings, room bookings and calls and works with global CPP Investments departments/offices to coordinate logistics.
Ensures team members are prepared for meetings and carry-forward action items.
Performs expense reporting, and coordinates approval and processing of invoices.
Assists in the creation of high quality on-brand communications, reports, and presentations.
Provides support and assists with departmental and team off-sites and social events.
Coordinates and books travel arrangements, including flights, hotels and visa requirements as needed.
Handles highly confidential material/matters relating to the department and organization with utmost discretion.
Coordinates and performs critical internal processes for the team.
Works closely with other Executive Assistants and teams to increase efficiency and provide overall departmental support.