Administrative Assistant III, Berry Center

Cypress-Fairbanks Independent School District•Cypress, TX

1d•Onsite

About The Position

The Administrative Assistant III at the Berry Center will perform and coordinate clerical tasks, manage various administrative processes, and provide support to the Director and administrative team. This role requires strong organizational and communication skills, proficiency in office software, and the ability to handle multiple tasks in a fast-paced environment. The position involves maintaining records, managing schedules, processing payroll for temporary employees, and ensuring office supplies are stocked. The role also requires excellent customer service and the ability to maintain confidentiality.

Requirements

High school diploma or GED
Minimum of two (2) years of administrative secretarial experience
Proficient in personal computer skills, including Microsoft (Word, Excel, PowerPoint and Outlook 365)
Experience in event scheduling software and room layout software
Excellent verbal and written communication, interpersonal and organizational skills.
Proven superior customer service skills
Self-motivated, able to handle multiple tasks and work
Able to lift approximately 40 lbs

Nice To Haves

Some college preferred.
Knowledge of school district organization, operations, and administrative policies, procedures and business practices preferred.

Responsibilities

Perform and coordinate clerical tasks such as word processing, filing, copying, printing, and other office equipment as needed.
Maintain Berry Center staff directory.
Manage applicant process for temporary employees including requesting security badges.
Manage updates to the security codes and badges.
Process payroll for temporary workers.
Maintain meeting schedules for the Director of the Berry Center.
Manage internal office and post-office mail deliveries.
Manage Absent from Duty and Exception Reports with department supervisor approval.
Manage and reconcile absences and weekly attendance reports of Berry Center administrative team.
Arrange staff meals for annual meetings and large events.
Place and receive telephone and e-mail communications and answer inquiries within assigned scope of responsibility.
Create and maintain files and records that are essential to this position.
Maintain office supply inventory and process all office supply orders.
Assist as the back up to the Finance Coordinator.
Maintain confidential employee information and departmental matters.
Perform other duties as assigned by the director.