Administrative Assistant III

Xcel Energy • Henderson, CO

20h • $22 - $31 • Hybrid

About The Position

Performs a wide variety of administrative functions and secretarial services. Handles details and assignments of a moderately complex nature within agreed upon limits using established guidelines and procedures.

Requirements

• Requires high school diploma or equivalent and five years of experience in administrative support services.
• Requires a broad knowledge of department operations and policies.
• Proficient in the use of computer applications including word processing, spreadsheet, presentation, graphic and database applications.

Nice To Haves

• Additional secretarial or administrative coursework preferred.

Responsibilities

• Composes, designs, edits and prepares various correspondence, documents and reports for the department including spreadsheets, graphs and charts. Identifies computer applications to perform required duties in the most effective manner.
• Processes department timekeeping and employees changes. Greets and directs visitors. Responds to telephone callers by answering routine questions.
• Maintains confidential files, personnel files and reports. Receives, sorts, redirects and prioritizes incoming mail. Directs important matters to appropriate department personnel. Orders and maintains inventory of office supplies.
• Provides training to others in area of expertise. Designs and administers office procedures. Evaluates and revises procedures as necessary to improve office efficiency.
• Assists with preparation and tracking of departmental budgets. Maintains and prepares payment processing for outside contractors and vendors.
• Coordinates and initiates meetings and travel arrangements for the department. Arranges schedules for management staff.
• Maintains and updates corporate documents (i.e. policies and procedures, organizational charts and announcements for designated department) and departmental files.
• Conducts special projects requiring research and report development. Research may require collection and analysis of data. Checks data input for accuracy and corrects errors.
• Supports multiple HRIS leaders for event planning.
• Travels 20% of the time (travel with leadership) – to any location (Amarillo, Lubbock and Minneapolis).

Benefits

• Spot On Bonus
• Medical/Pharmacy Plan
• Dental
• Vision
• Life Insurance
• Dependent Care Reimbursement Account
• Health Care Reimbursement Account
• Health Savings Account (HSA) (if enrolled in eligible health plan)
• Limited-Purpose FSA (if enrolled in eligible health plan and HSA)
• Transportation Reimbursement Account
• Short-term disability (STD)
• Long-term disability (LTD)
• Employee Assistance Program (EAP)
• Fitness Center Reimbursement (if enrolled in eligible health plan)
• Tuition reimbursement
• Transit programs
• Employee recognition program
• Pension
• 401(k) plan
• Paid time off (PTO)
• Holidays
• Volunteer Paid Time Off (VPTO)
• Parental Leave

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED