Administrative Assistant III

Xcel Energy • St Paul, MN

1d • Onsite

About The Position

Performs a wide variety of administrative functions and secretarial services. Handles details and assignments of a moderately complex nature within agreed upon limits using established guidelines and procedures.

Requirements

• Requires high school diploma or equivalent and five years experience in administrative support services.
• Requires a broad knowledge of department operations and policies.
• Proficient in the use of computer applications including word processing, spreadsheet, presentation, graphic and database applications.

Nice To Haves

• Additional secretarial or administrative coursework.

Responsibilities

• Composes, designs, edits and prepares various correspondence, documents and reports for the department including spreadsheets, graphs and charts.
• Identifies computer applications to perform required duties in the most effective manner.
• Processes department timekeeping and employees changes.
• Greets and directs visitors.
• Responds to telephone callers by answering routine questions.
• Maintains confidential files, personnel files and reports.
• Receives, sorts, redirects and prioritizes incoming mail.
• Directs important matters to appropriate department personnel.
• Orders and maintains inventory of office supplies.
• Provides training to others in area of expertise.
• Designs and administers office procedures.
• Evaluates and revises procedures as necessary to improve office efficiency.
• Assists with preparation and tracking of departmental budgets.
• Maintains & prepares payment processing for outside contractors and vendors.
• Coordinates and initiates meetings and travel arrangements for the department.
• Arranges schedules for management staff.
• Maintains and updates corporate documents (i.e. policies and procedures, organizational charts and announcements for designated department) and departmental files.
• Conducts special projects requiring research and report development.
• Research may require collection and analysis of data.
• Checks data input for accuracy and corrects errors.

Benefits

• Spot On Bonus
• Medical/Pharmacy Plan
• Dental
• Vision
• Life Insurance
• Dependent Care Reimbursement Account
• Health Care Reimbursement Account
• Health Savings Account (HSA) (if enrolled in eligible health plan)
• Limited-Purpose FSA (if enrolled in eligible health plan and HSA)
• Transportation Reimbursement Account
• Short-term disability (STD)
• Long-term disability (LTD)
• Employee Assistance Program (EAP)
• Fitness Center Reimbursement (if enrolled in eligible health plan)
• Tuition reimbursement
• Transit programs
• Employee recognition program
• Pension
• 401(k) plan
• Paid time off (PTO)
• Holidays
• Volunteer Paid Time Off (VPTO)
• Parental Leave

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED