Administrative Assistant III Part Time - Business Affairs (22.5 hours per week)

Kentucky Community and Technical College System • Hopkinsville, KY

12d • Onsite

About The Position

The primary purpose of the part time Administrative Assistant III – Business Affairs is to provide complex administrative support to a department or group of professionals in support of unit goals.

Requirements

• Associate degree and three years related work experience, or equivalent.
• Demonstrated excellent customer service skills/soft skills.
• Demonstrated attention to detail.
• Demonstrated excellent organizational skills, and the ability to multi-task in an open office environment and respond to issues and concerns that affect the department.
• Discretion in handling high level, confidential materials related to the department.
• Demonstrated excellent written and oral communication skills.
• Demonstrated excellent database and computer skills. Must have advanced Excel skills.

Responsibilities

• Provide administrative support for the Vice Chancellor for Business Affairs, involving a wide variety of administrative functions for which the assistant assumes a lead responsibility as the delegate of the administrator.
• Perform duties as needed for departments under the Business Affairs umbrella: Financial Aid, AP/AR, Student Financials, Human Resources, Information Technology, Maintenance & Operations, Safety & Security, and Pathfinder Grill.
• Provide excellent customer service and assist students, visitors, faculty and staff via email, messaging, phone, or in-person, Manage the welcome center on the second floor of the Administration Building.
• Perform general support duties such as preparing correspondence and memorandums, filing, copying and scanning, distributing mail, answering business office phone, and other general support duties.
• Assist with post-award financial administration of grants and contracts, campus inventory tracking and data entry, utilities tracking and data entry, expense tracking and processing, and other Business Affairs data management processing as needed. Manage with detail, attention, accuracy, and adhering to timelines. Use of spreadsheets, word processing, and database management to manage these and other projects as assigned.
• Other duties as assigned by Vice Chancellor for Business Affairs.

Benefits

• Exceptional health care, vision, and dental coverage for you and your family
• Tuition reimbursement/waiver for you, your spouse, and dependents
• 403(b) retirement plan: a 5% employee contribution receives a 10% employer match
• Vacation/Sick Time
• Work-Life Balance
• 9.5 Paid Holidays
• 2 Weeks Institutional Closing Pay (Last 2 weeks of December) for qualifying positions
• Employee Assistance Program

What This Job Offers

• Job Type: Part-time
• Career Level: Mid Level
• Education Level: Associate degree