Part-Time Administrative Assistant III (Training Division)

Lexington County Sheriff's Department•Lexington, SC

3d•Onsite

About The Position

Performs various administrative and clerical duties to include reception, customer service, and recordkeeping for the Training Division. This is a part-time position which does earn annual leave and sick leave at one-half the rate of a full-time employee.

Requirements

High School diploma or equivalent, with at least 1 year of experience; or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job.
Knowledge of administrative procedures.
Knowledge of recordkeeping procedures.
Skills in Microsoft Office.
Written and verbal communication via in-person, phone or email contact.
Attention to detail.
Data Entry and Reporting.

Nice To Haves

Develops a PowerPoint presentation based on the latest information available from the OSHA, CDC, SC DHEC, and LCSD events.
Develops a PowerPoint presentation based on the lesson plan and contents of the kit.

Responsibilities

Compiles, certifies, and prepares training documents for law enforcement officer recertification.
Records training data for all employees and reserve deputies in the Records Management System (RMS).
Scans and saves all papers to the server, and attaches them to records in RMS when appropriate.
Files all training records, saving hardcopies for three years.
Maintains the Excel spreadsheet for officer certification, including deputy names, certification date, and date recertification paperwork is due to the South Carolina Criminal Justice Academy.
Views officer training records in RMS fifty days prior to recertification to determine completeness or need for further training.
Creates recertification paperwork if complete.
Notifies officers of deficiencies and monitors their progress if training is incomplete.
Summarizes block training critiques for management staff, scoring responses using Excel, creating graphs, and emailing.
Teaches Bloodborne Pathogen class to law enforcement and corrections officers, developing a PowerPoint presentation and preparing a test.
Teaches Personal Protective Equipment Field Kit class, developing a PowerPoint presentation.
Performs a respirator fit-test for officers assigned a respirator.
Teaches other in-service training as assigned and assists with training classes.
Answers the telephone, screens callers, provides information or forwards calls, takes messages, and greets and assists department visitors.
Performs general administrative duties including processing daily mail, entering and retrieving computer data, copying and filing documents, sending and receiving faxes, and maintaining filing systems.
Coordinates meetings and meeting space.
Performs other similar duties as required.