Administrative Assistant III Portland, OR or Seattle, WA
About The Position
Comagine Health is seeking an experienced Administrative Assistant III to provide high-level administrative support to multiple Vice Presidents. This trusted role is ideal for a proactive professional who thrives in a fast-paced environment, enjoys solving problems, and takes pride in keeping leaders and teams organized and operating efficiently. In-office work when coverage is needed. Otherwise work from your home office. As a key operational partner, you'll manage complex schedules, coordinate meetings and events, support executive communications, oversee travel and expense reporting, and serve as a central point of coordination across departments. Your ability to anticipate needs, prioritize competing demands, and maintain confidentiality will directly contribute to the success of our leadership team. In-office work when coverage is needed. Otherwise work from your home office.
Requirements
- High school diploma or GED
- 5–7 years of progressively responsible administrative support experience
- Exceptional organizational, communication, and time management skills
- Advanced proficiency with Microsoft Office, including Outlook, Word, PowerPoint, Excel, and Teams
- Ability to manage multiple priorities with minimal supervision while maintaining attention to detail
- Strong judgment, professionalism, discretion, and confidentiality
Nice To Haves
- Associate degree (A.A. or A.S.)
- Administrative, Project Management, or Microsoft certifications
- Experience supporting senior or executive-level leaders in a remote or hybrid environment
Responsibilities
- Manage complex calendars, scheduling, travel arrangements, and expense reporting for multiple Vice Presidents.
- Coordinate executive meetings, leadership events, retreats, and organizational activities from planning through follow-up.
- Prepare, edit, proofread, and maintain presentations, reports, board materials, correspondence, and other business documents.
- Process expense reports, reconcile receipts, and partner with Finance to ensure accurate and timely administrative support.
- Serve as a primary point of contact for leaders by responding to inquiries, coordinating communications, and maintaining confidentiality.
- Support onboarding activities, departmental projects, process improvements, and other strategic initiatives.
- Build strong relationships across the organization while ensuring administrative operations run smoothly and efficiently.
- In-office work when coverage is needed.
Benefits
- Competitive hourly compensation
- Comprehensive medical, dental, and vision insurance
- 401(k) with company match
- Generous paid time off and paid holidays
- Employer-paid life and disability insurance
- Employee Assistance Program (EAP)
- Professional development and learning opportunities
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
