Administrative Assistant III

University Corporation for Atmospheric Research (UCAR)•Boulder, CO

1d•$26 - $32•Hybrid

About The Position

UCAR is seeking an Administrative Assistant III to support the Friends of the National Center program office. This program is an alumni and community engagement initiative that supports the U.S. National Science Foundation National Center for Atmospheric Research (NCAR). The role will assist in building donor and stakeholder relationships, sustaining engagement programs tied to revenue campaigns, and managing assignments requiring judgment, analysis, and initiative. Key duties include implementing policies, tracking funds, corresponding with donors, maintaining membership data, and planning/staffing events. The position also involves collaboration with the UCAR President's Office Administrative team and providing updates on the Friends' activities.

Requirements

High school diploma or equivalent.
4 years of relevant experience, or a combination of education and experience.
Discretion in handling confidential information.
Excellent written and oral communication skills.
Proficiency with Microsoft Office (Word, Excel, PowerPoint) and Google Workspace.
Strong project management and event-planning skills.
Exceptional organization and attention to detail.
Flexibility to manage shifting priorities and tight deadlines.
Strong interpersonal skills and the ability to work effectively with diverse groups.
Ability to work efficiently under tight deadlines.

Nice To Haves

Experience in fundraising, non-profit administration, or event planning.
Experience with WordPress, Drupal, or similar website-editing platforms.
Experience using Salesforce CRM.
Familiarity with UCAR, NCAR, UCP, or Friends of the National Center.

Responsibilities

Plan and support events for fundraising, engagement, and other Friends' activities.
Prepare meeting materials and coordinate meeting presentations.
Manage purchasing in line with organizational policy.
Track and evaluate budgets and expenses.
Enter donation data into the CRM (Salesforce).
Generate reports and build dashboards in Salesforce.
Maintain data integrity of donor and prospect records in Salesforce.
Create, develop, and update content on the Friends' website using WordPress and Elementor.
Ensure web accessibility and brand-guideline compliance for the website.
Attend the AMS Annual Meeting (January) and AGU Annual Meeting (December) as a community liaison, staffing the UCAR/NCAR booth and supporting related events.
Work 40+ hours during conference weeks, with compensated time.