Administrative Assistant III

Teller County Government • Cripple Creek, CO

10d • Onsite

About The Position

Teller County's Administration Department is seeking a full time Administrative Assistant III to provide administrative and operational support for the County Administration Department through a variety of professional administrative responsibilities. Supports the efficient operation of the department while providing exceptional customer service to County leadership, departments, and the public.

Requirements

• High school diploma or equivalent
• Minimum of two (2) years of progressively responsible administrative support experience, preferably in a professional office environment
• Any combination of education, training, and experience that provides the required knowledge, skills, and abilities may be considered
• Knowledge of: office administration practices, procedures, and equipment; customer service principles and practices; basic bookkeeping, accounts payable, and records management practices; modern office software, scheduling tools, and business technology; applicable County policies, procedures, and administrative processes.
• Skilled in: use of standard office software and business technology; organizing work, managing multiple priorities, and meeting deadlines; maintaining accurate records with close attention to detail; providing professional customer service and responding to inquiries with tact and professionalism; maintaining confidentiality and exercising sound judgment within established policies and procedures; communicating effectively, both verbally and in writing.
• Ability to: maintain confidentiality and discretion; work independently while contributing effectively within a team environment; establish and maintain effective working relationships with County officials, employees, representatives of other agencies, and the public; prioritize competing assignments and adapt to changing workloads; interpret and carry out written and verbal instructions with close attention to detail and accuracy; communicate effectively in writing and verbally; learn County operations, Board processes, and departmental responsibilities; demonstrate initiative, dependability, and a commitment to providing high-quality administrative support.
• Requires sufficient vision, hearing, and verbal communication to perform the essential functions of the position, including reading, writing, and communicating effectively.
• Work is primarily performed in an office environment and requires routine computer use.
• Requires the ability to sit for extended periods, as well as stand, walk, bend, stoop, kneel, crouch, and reach.
• Must possess sufficient manual dexterity to operate standard office equipment and the ability to occasionally lift or move up to 25 pounds.
• Requires the ability to operate a motor vehicle.
• Possession of and ability to maintain a valid Colorado driver’s license.
• Must pass conditional post offer background investigation and motor vehicle record check.

Responsibilities

• Provides administrative and operational support for the County Administration Department, including reception, correspondence, scheduling, records management, and maintenance of departmental files.
• Assists with preparation of agendas, sub-agendas, notices, and supporting materials for regular and special Board of County Commissioners meetings and other public meetings.
• Assists with administration of the County's risk management program, including liability, casualty, and property claims, annual CAPP renewals, and related documentation.
• Processes accounts payable, monitors departmental expenditures, and assists with budget tracking and other financial administrative functions.
• Coordinates administrative activities for the County Board of Equalization (CBOE), County Board of Adjustment, and other assigned boards or committees.
• Provides customer service by responding to public inquiries regarding County programs, special event permits, departmental services, and administrative processes.
• Assists with processing Colorado Open Records Act (CORA) requests.
• Coordinates procurement of office supplies, copier maintenance, and other administrative resources necessary to support departmental operations.
• Assists with processing Special Event Permits and Parks Use Permits and supports planning and coordination of county-sponsored events.
• Performs other related duties, special projects, and administrative assignments in support of County Administration.

Benefits

• Two Meritain Aetna health plans to choose from –the County pays 50% to 100% of the premium depending on the plan you choose.
• HSA plan – the County contributes $1,250 for employee only and $2,500 for employee plus one or more dependents.
• Telehealth/Teledoc options – access quality healthcare from the comfort of your home, during your lunch break or while traveling.
• Dental, Vision and Prescription drug coverage.
• Basic and voluntary life coverage.
• 401a retirement plan – employees contribute 4% and the County matches 8%. You are fully vested in five years.
• 457b deferred comp plans – both pre- and post-tax options available.
• Time Off: Paid vacation, sick, 12 holidays, 1 floating holiday.
• Aflac, wellness programs, EAP, education assistance, employee discounts, uniform allowance.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED