Administrative Assistant III - Operations - Solar

RES•Denver, CO

20h•$29 - $36•Hybrid

About The Position

We are committed to building a workplace where everyone feels heard and respected, and extending our culture of care so that every individual can reach their full potential. We want you to have a sense of belonging and feel valued for your contributions and the perspectives you bring. Summary: The Operations Administrative Assistant provides high-level administrative and operational support to VP, Operations, Sr. Director, Field Operations Managers (FOM), and General Superintendents (GS). This role is responsible for coordinating complex schedules, supporting day-to-day operational needs, managing sensitive information, and acting as a central administrative hub for the Solar Operations group. This role will be hybrid requiring 3 days in office and 2 days working from home.

Requirements

High school diploma or GED, required.
4+ years of relevant administrative experience, required.
Valid Driver’s License, required.
Ability to travel 5-15% domestically, required.
Complex calendar management
Ability to coordinate domestic and international travel arrangements, including flights, lodging, transportation, and itineraries
Demonstrates proficiency in Microsoft Office applications (Outlook, Word, Excel, PowerPoint
Work independently with minimal supervision while remaining responsive to leadership and operational needs.
Comfortable operating with great latitude for independent judgment and initiative within agreed limits.
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
Capacity to handle tight deadlines and last-minute changes, adapt quickly, anticipate needs, and problem-solve independently.
Presents a professional image to represent the executives in like manner.
Requires broad knowledge of corporate operations and policies.
Attention to detail.

Nice To Haves

Associate’s Degree in Business Administration or related field, preferred.

Responsibilities

Provides administrative support to multiple Operations leaders, including VP, Director, FOMs, and GSs.
Manages and coordinates complex calendars, meetings, and priorities across multiple leaders and time zones.
Coordinates domestic and international travel, including flights, lodging, transportation, and itinerary management.
Prepares, submits, and tracks expense reports accurately and in a timely manner, ensuring compliance with company policies.
Organizes and supports Operations meetings, including agenda preparation, meeting logistics, note capture, and follow-up actions.
Serves as a central point of contact between Operations leadership, field teams, and internal support groups.
Assists with operational reporting, document preparation, and special projects as assigned.
Maintains professionalism and discretion when handling confidential and sensitive information.
Support process improvements that increase efficiency, visibility, and organization within Operations.
Prepares and sends shipments of documentation via FedEx, USPS, UPS, etc.
Manages ERP items such as invoices, requisitions, timesheets, expense reports, and any escalations which need re-routing
Follows safety and security procedures and determines appropriate action conducting all aspects of work in a safe manner.
Reports potentially unsafe conditions and uses materials and equipment properly.
Attends work regularly and punctually, as scheduled or expected.
Complies with Employee Handbook, Code of Conduct and Company Policies & Procedures.
Presents, supports, and leads-by-example with a safety and quality-oriented attitude.
Provides administrative support for special projects, initiatives, and operational priorities as assigned by leadership.
Assists with onboarding coordination for Operations team members, including scheduling, documentation, and system access requests.
Supports preparation and organization of operational documents, reports, and presentations.
Tracks and follows up on action items, deadlines, and commitments related to Operations meetings and initiatives.
Coordinates with internal departments (HR, Finance, IT, Travel, Legal) to support Operations needs.
Maintains organized filing systems to ensure accurate recordkeeping and easy retrieval of information.
Supports compliance with internal policies, procedures, and documentation requirements.
Provide backup administrative support to other administrative staff as needed to ensure continuity of Operations support.
Follows safety and security procedures and determines appropriate action.
Reports potentially unsafe conditions and uses materials and equipment properly.