Administrative Assistant III- Nursing Administration- FT, Day Shift

University of California, Irvine•Orange, CA

6d•Onsite

About The Position

Incumbent provides specialized and high level administrative support to the designated nursing divisions. Coordinates administrative support activities including meeting management, agenda development, meeting minutes transcription and administrative follow up. Gathers, organizes and maintains detailed information for efficient access, develops and maintains spreadsheets and reports providing background information and, as appropriate, presents options for problem resolution. Serves on several committees by preparing minutes, communicating policies and procedures, and securing clarification as needed. Coordinates and maintains detailed calendars, and will draft, edit and/or write a variety of documents on behalf of others or for own signature.

Requirements

Strong verbal and written communication skills
Minimum three years prior administrative office experience
Demonstrated experience with MS Office (Word, Excel, Outlook)
Demonstrated ability to compile and prepare reports for presentation
Ability to manage multiple concurrent projects and maintain a work pace appropriate to the workload
Ability to establish and maintain effective working relationships across the Health System
Ability to appropriately deal with stressful situations and individuals while remaining calm and professional
Must be able to provide proof of work authorization

Nice To Haves

Knowledge of UCI policies and procedures
Administrative support experience in a healthcare, public relations setting

Responsibilities

Coordinates administrative support activities including meeting management, agenda development, meeting minutes transcription and administrative follow up.
Gathers, organizes and maintains detailed information for efficient access.
Develops and maintains spreadsheets and reports providing background information and, as appropriate, presents options for problem resolution.
Serves on several committees by preparing minutes, communicating policies and procedures, and securing clarification as needed.
Coordinates and maintains detailed calendars.
Drafts, edits and/or writes a variety of documents on behalf of others or for own signature.