Administrative Assistant III - Independent Ombudsman

Texas Department of Criminal Justice • Huntsville, TX

1d

About The Position

Performs complex administrative support work. Work involves disseminating information; maintaining filing systems; and performing administrative support work. Works under general supervision with moderate latitude for the use of initiative and independent judgment.

Requirements

• Graduation from an accredited senior high school or equivalent or GED.
• Two years full-time, wage-earning clerical, secretarial, administrative support, or technical program support experience.
• Fifteen semester hours from a college or university accredited by an organization recognized by the Council for Higher Education accreditation (CHEA) or by the United States Department of Education (USDE) may be substituted for each six months of experience.
• Knowledge of office practices and procedures.
• Knowledge of business terminology, spelling, punctuation, and grammar.
• Skill to communicate ideas and instructions clearly and concisely.
• Skill to coordinate with other staff, departments, officials, agencies, organizations, and the public.
• Skill to interpret and apply rules, regulations, policies, and procedures.
• Skill in problem-solving techniques.
• Skill in the use of computers and related equipment in a stand-alone or local area network environment.
• Skill to prepare and maintain complex records and files in an automated system.
• Skill in the use of Microsoft Office Suite or equivalent to include word processing, spreadsheet, database, or presentation software programs.
• Ability to walk, stand, sit, kneel, push, stoop, reach above the shoulder, grasp, pull, bend repeatedly, climb stairs, identify colors, hear with aid, see, write, count, read, speak, analyze, alphabetize, lift and carry under 15 lbs., perceive depth, operate a motor vehicle, and operate motor equipment.
• Conditions include working inside, working around machines with moving parts and moving objects, radiant and electrical energy, working closely with others, working alone, working protracted or irregular hours, and traveling by car, van, bus, and airplane.

Nice To Haves

• Computer operations experience preferred.
• Knowledge of agency and departmental organizational structure, policies, procedures, rules, and regulations preferred.
• Skill to type 45 words per minute (with no more than 10 errors) preferred.

Responsibilities

• Participates in the planning and execution of administrative projects for the Ombudsman Program
• Coordinates work with organizational units of the agency
• Assists in the development of administrative and technical assistance policies and procedures.
• Prepares and disseminates information concerning programs and procedures
• Prepares, edits, and distributes correspondence, reports, studies, forms, and documents
• Responds to inquiries regarding rules, regulations, policies, and procedures
• Performs complex word processing.
• Assists in compiling data, making calculations, and preparing administrative and statistical reports
• Maintains filing, record keeping, and records management systems to include automated information systems.
• Performs a variety of marginal duties not listed, to be determined and assigned as needed

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 1,001-5,000 employees