Administrative Assistant III - Campus Operations and Construction

Western Colorado University•Gunnison, CO

1d•Onsite

About The Position

Western Colorado University is a residential, public university with an enrollment of 3,000 students. Faculty and staff members share a strong commitment to personalized education with the liberal arts as its core. They are student-oriented, collegial, energetic, and engaged in the campus and community. The curriculum provides flexibility where experiential learning and interdisciplinary approaches are valued. The University is located in Gunnison, Colorado, a rural community 200 miles southwest of Denver. At an elevation of 7,700 feet in the southern Rocky Mountains, the Gunnison Valley provides exceptional year-round outdoor recreational opportunities. Employees have chosen Western because of the quality of life combined with rewarding careers. Campus Operations is responsible for the creation and maintenance of on-campus environments that foster academic and research excellence. Our team provides information and assistance with the key shop, building maintenance work orders, environmental services, groundskeeping, van rentals and driver certification classes.

Requirements

Three (3) years of relevant experience in an occupation related to the work assigned to this position.
A combination of related education and/or relevant experience in an occupation related to the work assigned equal to three (3) years.
Must be a Colorado Resident at the time of application.
The selected candidate must pass a criminal background check.

Nice To Haves

Demonstrated competence with Microsoft Excel, Microsoft Word, and other office productivity software.
Experience with purchasing, receiving, inventory, and expense management.
Experience using centralized IT systems to manage budgets, purchasing, and expenses (e.g., Workday, etc.).
Experience with accounting, budget, and contract management.
Excellent customer service skills.
Strong organizational skills.
Attention to detail.

Responsibilities

Completes purchasing and accounting for the Campus Operations/Facilities department: Analyzes purchase requests to determine the type of acquisition and the accuracy of information provided; Receives quotes and estimates from vendors; Requests estimates and bids for services; Issues requisitions for purchases, or purchases directly with a university procurement card, and reconciles all purchases; Updates budget monthly for facilities operating, capital equipment, travel, safety, and student work-study costs.
Provides general administrative, office, and clerical support.
Operate the Campus Operations/Facilities service center: Clarifies and interprets work requests to assign tasks appropriately; Resolves facility complaints or problems experienced by other campus departments; Determines whether a work request is routine, priority, or emergency and routes emergencies immediately to appropriate contact; Explains facilities projects, maintenance, outages, or emergency situations to the campus community; Coordinates schedules with sub-contractors and/or campus departments for facility-related projects.
Provides support with state capital and controlled maintenance projects, including communications, requests for proposals, and contract management; Issues reports to the OSA (Office of the State Architect) as needed.
Conducts Facilities inventory on a regular basis.
Reevaluates office and operational procedures to simplify and automate tasks for greater efficiency.
Develops preventative maintenance schedules for equipment and buildings utilizing the campus work request system.

Benefits

Colorado PERA retirement
Voluntary participation in 401(k), 457, and 403(b) retirement plans
Medical, dental, and vision insurance (with generous employer premium contributions)
Basic life insurance coverage (at no cost)
Optional life insurance for employees and their families
Short-term disability coverage (at no cost)
Optional long-term disability coverage
Flexible spending plans
Employer contributions to a qualified Health Savings Account
11 paid state holidays per year
Paid vacation and sick leave
An annual campus health fair with free biometric/blood screenings, free flu shots, and other free screening services available
Discounted memberships to the campus fieldhouse and fitness center
Employee and dependent tuition benefits after one year of employment