Administrative Assistant II (Promotional)

City of West Covina•West Covina, CA

22h•Onsite

About The Position

Under general supervision, this position assists the administrative head of the department or division by supporting them with administrative detail and supervising and coordinating office operations. The role involves compiling data and information, drafting reports and correspondence, and assisting in coordinating communications within the office, other departments, and the public. This position is promotional only and is open to current City of West Covina employees. Examples of Duties: Organizes the flow of communications, paperwork, and activity through the department. Maintains calendar and acts as administrative assistant to the department head and staff as directed. Assists in compiling information for annual budgets and special projects. Composes and types correspondence and memorandums after receiving general direction as to content and purpose. Establishes procedures to organize and maintain departmental files and records. Records the proceedings of staff or commission meetings. Directly supervises and trains office staff and indirectly supervises, coordinates, or maintains liaison with other staff working at off-site locations of the department. Compiles, researches, and organizes data and information and drafts reports. Maintains personnel, payroll, equipment, activity, and other official records.

Requirements

Three years of increasingly responsible clerical experience.
Typing: 55 WPM
Use of computers and Microsoft Office
Typing certificates are required on or before the selection interview and must be current within one (1) year from the day of the interview.
Selected candidate must pass a background (live scan / fingerprint) and a physical examination, which includes a drug screen.

Nice To Haves

Previous experience working in an increasingly responsible clerical role is highly desirable.
Certificates must be from an accredited college, business school, adult school, or employment agency. Online typing certificates will not be accepted.

Responsibilities

Organizes the flow of communications, paperwork, and activity through the department.
Maintains calendar and acts as administrative assistant to the department head and staff as directed.
Assists in compiling information for annual budgets and special projects.
Composes and types correspondence and memorandums after receiving general direction as to content and purpose.
Establishes procedures to organize and maintain departmental files and records.
Records the proceedings of staff or commission meetings.
Directly supervises and trains office staff and indirectly supervises, coordinates, or maintains liaison with other staff working at off-site locations of the department.
Compiles, researches, and organizes data and information and drafts reports.
Maintains personnel, payroll, equipment, activity, and other official records.