Administrative Assistant II - Public Works

Town of Gilbert • Gilbert 85234, AZ

1d • Onsite

About The Position

Team Gilbert has an exciting opportunity for a highly motivated professional to fill the position of Administrative Assistant II. With every job we fill, our focus is on providing best-in-class service to our citizens while offering opportunities for professional growth in a rewarding, innovative work environment. The Administrative Assistant II reports to the Water Treament Utility Supervisor. The primary function of this position is to provide administrative support to the Water Production Division within Public Works.

Requirements

• 4-7 years experience with doing comparable level 2 responsibilities.
• Considerable previous experience required in the same or similar previous positions.
• The job requires a sound knowledge of common and uncommon techniques, concepts, methods, practices, use of forms, routines, etc., of complex nature.
• H.S. Diploma or G.E.D., Associate's Degree is preferred.
• Any equivalent combination of experience and training which provides the knowledge and abilities necessary to perform the work.

Nice To Haves

• Effectively exceeds customer needs by building productive relationships and taking responsibility for customer satisfaction and loyalty.
• Actively participates as a member of a team to move the team toward the completion of goals and produce quality outcomes.
• Committed to our safety philosophy.
• Proactively manages time and resources to ensure that work is completed efficiently while accomplishing objectives and achieving goals beyond what is required.
• Innovative, forward-thinking problem-solver who loves what they do!

Responsibilities

• Preparing and processing invoices or statements for accounts payable and receivable.
• Assist with tracking budget and department information, such as maintaining balances, researching discrepancies and preparing basic financial reports.
• Updating, maintaining and retrieving information from files and automated information systems; incorporate data into assigned records and documents; support the development and compilation of report and summaries and generate automated reports from system.
• Maintaining and monitoring inventory for assigned area which includes preparing the necessary paperwork for reordering and restocking supplies.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED