Administrative Assistant II- Service Division
About The Position
At Edward Jones, service excellence is a cornerstone of our culture. As the Administrative Assistant supporting the General Partner of Service, you will play a critical role in ensuring seamless operations for a senior leader who sets the standard for service across the firm. This highly visible role requires an exceptional service mindset, sound judgment, and a commitment to excellence in every interaction. You'll serve as a trusted partner, managing complex schedules, coordinating meetings and events, and supporting key priorities with professionalism, discretion, and attention to detail. If you're known for anticipating needs, creating outstanding experiences, and delivering white-glove service in a fast-paced environment, this is an opportunity to make a meaningful impact at one of the highest levels of the organization.
Requirements
- High School Diploma or equivalent
- 5-8 years related experience
- Strong organizational skills with ability to set priorities and handle multiple tasks
- Self-motivated and ability to work independently
- Must have good verbal and written communication skills
- High Degree of Customer Service Experience
- Advanced proficiency in Microsoft Outlook, Word, OneNote, Excel, PowerPoint, SharePoint and Adobe Professional
- Completes work with a limited degree of supervision
- Proven ability to handle confidential information with discretion
Responsibilities
- Provide administrative support to the General Partner of Service and Managing Directors, supporting day-to-day leadership priorities and business operations.
- Manage complex calendars, coordinate meetings, and proactively resolve scheduling conflicts to optimize leader effectiveness.
- Coordinate end-to-end domestic and international travel arrangements, including itineraries, accommodations, transportation, and travel-related changes.
- Prepare meeting materials, agendas, presentations, and supporting documentation for leadership meetings and business reviews.
- Submit, reconcile, and track expense reports while ensuring compliance with company policies and maintaining appropriate documentation.
- Assist with budget tracking, reporting, and other administrative financial activities as needed.
- Support the development and distribution of divisional communications, leadership updates, announcements, and presentations.
- Coordinate communication activities and administrative processes that promote alignment and engagement across the Service organization.
Benefits
- medical and prescription drug
- dental
- vision
- voluntary benefits (such as accident, hospital indemnity, and critical illness)
- short- and long-term disability
- basic life
- basic AD&D coverage
- 401k retirement plan
- tax-advantaged accounts: health savings account, and flexible spending account
- ten paid holidays
- 15 days of vacation for new associates
- sick time
- personal days
- a paid day for volunteerism
- bonuses
- profit sharing
- Employee Assistance Program
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
