Administrative Assistant II
About The Position
To support the vision, mission and guiding principles of the City. While performing any procedure, all associates and contract personnel must observe applicable Safety, Health, and Environmental rules and guidelines. The use of appropriate personal protective equipment is required. Attend and participate in training opportunities and seminars relevant to this position. Adhere to appropriate City operating procedures, benefit rules, employment, and safety policies/practices. Performs administrative duties in the Citys Community Development Department, including filing documents, answering phones, maintaining calendars, travel arrangements, scanning documents, organizing files. Assists internal and external customers, Must be have demonstrated the ability to work independently and within a team environment in a fast paced every changing atmosphere.
Requirements
- Associates Degree with a minimum of 1 year of administrative or customer service experience required
- Proficient with Microsoft Office Suite (Outlook, Word, PowerPoint and Excel) is required
- Strong customer service and communication skills
- Ability to work independently with minimal direction
- Awareness of federal, state, and local laws and regulations that impact Community Development
- Ability to effectively coordinate multiple projects, use time management skills and independent judgment
- Computers and peripheral equipment
- Designated software applications
- Telephones, copiers and other office equipment
Nice To Haves
- Bachelors Degree with a focus in Business Administration or related field preferred
- Or equivalent skill, knowledge and experience
Responsibilities
- Maintains confidentiality of work related issues and City Information.
- Serves as first point of contact for the Community Development Department
- Composes, proofreads, and types correspondence, memoranda, reports, and presentations
- Prepare memos, correspondents, and meeting agendas for Director
- Manage the procurement of services pertaining to ordering supplies, etc
- Obtain quotes and prepare requisitions for the department
- Scan documents for electronic filing
- Provide Customer Service to internal and external customers
- Calendar maintenance for the Director
- Assist Director in researching and following up on various action matters
- Provide various administrative functions for the department
- Monitor time and travel for the Director
- Answering incoming calls and directing them to appropriate employees
- Manage mail distribution and departments correspondence
- Coordinate permits and applications
- Coordinate training classes
- Perform other duties as required
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
