Administrative Assistant II - Trinity Primary Care Detroit

Trinity Health • Detroit, MI

9d • Onsite

About The Position

The Administrative Assistant II position supports Trinity Health's Detroit Health Ministry (DHM) located at the Samaritan Center, Detroit. This role performs advanced administrative duties requiring a strong knowledge of departmental policies. Responsibilities include composing correspondence, coordinating meetings, gathering and analyzing data for reports, and assisting in monitoring budgets. The position requires discretion when handling confidential information, screening visitors and calls, and prioritizing workload. The Administrative Assistant II will also coordinate and review the work of clerical staff. This is a Full-Time position scheduled for 40 hours per week, with specific hours from Monday, Tuesday, Wednesday, and Friday from 8:30 am to 5:00 pm, and Thursday from 11:30 am to 8:00 pm. The position is fully-onsite. The DHM was established as a continuing ministry of Trinity Health Michigan and serves the primary care needs of both uninsured and underinsured adults in Michigan by providing primary care, limited diagnostic testing and imaging, transportation, and pharmaceuticals. The DHM strives to eliminate barriers to access to care, and arranges for specialty care through relationships with specialists and partnerships with other organizations.

Requirements

• High school diploma or equivalent combination of education and experience.
• Familiarity with secretarial support procedures, usually gained through three or more years of progressively responsible administrative office experience.

Nice To Haves

• Additional formal clerical and computer training preferred.

Responsibilities

• Composes, types and edits correspondence, reports, minutes and materials, ensuring accuracy, clarity and confidentiality.
• Organizes office workflow and handles routine administrative matters independently.
• Maintains record-keeping and filing systems, including sensitive personnel, payroll and operational data.
• Gathers, analyzes and prepares reports and data summaries; maintains databases for reporting and quality purposes.
• Coordinates meetings, calendars and travel; prepares materials and records minutes.
• Tracks budgets and expenditures; identifies discrepancies and supports financial reporting.
• Screens and manages correspondence, calls and visitors; routes information appropriately.
• Communicates with internal and external contacts, including leadership, to exchange information and coordinate activities.
• Orders supplies and supports office operations, equipment and organization.
• Trains and supports clerical staff; may coordinate and review their work.

Benefits

• Competitive compensation.
• DailyPay opportunity for earned wage access.
• Full benefits package including Medical, Dental, Vision, PTO, Life Insurance, Short and Long-term Disability.
• Benefits effective Day One! No waiting periods.
• Retirement savings plan with employer match.
• Opportunity for growth and advancement throughout Trinity Health.
• Tuition Reimbursement.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED