Administrative Assistant II, Center for Professional Exploration and Development

CHESS•Farmington, NM

1d•Onsite

About The Position

This position is responsible for providing administrative support for the Center for Professional Exploration and Development. The work consists of related administrative duties. Frequent interruptions contribute to the complexity of the position. The purpose of this position is to provide administrative support for the operations of the Center for Professional Exploration and Development. Successful performance contributes to the efficiency and effectiveness of center operations.

Requirements

Knowledge of modern office practices and procedures.
Knowledge of college and program policies and procedures.
Knowledge of computers and job-related software programs.
Skill in prioritizing and organizing work.
Skill in the use of such office equipment as a computer, scanner, fax machine, and copier.
Skill in oral and written communication.
Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with the completion of an apprenticeship/ internship or having had a similar position for one to two years.

Nice To Haves

Cover Letter (Required)
Curriculum Vitae (CV) or Resume (Required)
List of 3 Supervisor References. (Required)
Unofficial Transcripts with qualifying degree conferred. (Optional)
Letters of Recommendation (Optional)

Responsibilities

Assists in preparations for programs and events; provides support to faculty, staff, presenters and facilitators; develops menus and schedules food and beverage service.
Assists in the design, preparation, and execution of Convocation Week in the Fall and Spring semesters.
Maintains center files and records.
Maintains the professional development database.
Coordinates travel arrangements and processes travel reimbursement requests.
Processes spend authorizations and expense reports, receipts, purchase orders, and reconciles purchase card transactions.
Maintains the department calendar.
Maintains office equipment and supplies; makes purchases as needed.
Assists in maintaining the professional library collection.
Tracks budgeted funds; reconciles accounts; manages spreadsheets.
Sorts and distributes incoming mail.
Answer phone calls and emails.
Performs related duties.