Administrative Assistant II (Reg FT)

Community College of Allegheny County•Pittsburgh, PA

7d•$52,105•Onsite

About The Position

Performs advanced paraprofessional assistance to the Campus President or Vice President; responsible for highly responsible and complex clerical and administrative duties; may assign and review the work of assigned clerical personnel.

Requirements

Associate’s degree or completion of at least 60 college credits
Minimum of 5 years experience in similar responsible paraprofessional administrative position
typing (minimum 60 wpm)
excellent organization and communication skills
ability to maintain confidentiality
ability to work under limited supervision
Knowledge of Microsoft Word and Outlook is essential.

Nice To Haves

Bachelor’s preferred
Knowledge of Excel, PowerPoint and the ability to navigate the Internet strongly preferred.

Responsibilities

Perform a wide variety of complex, responsible, and confidential paraprofessional administrative duties in support of the Vice President’s office.
Assist in coordinating the logistics for internal/external meetings, and events. This includes ensuring external database contact information is up to date, assisting in tracking RSVPs, preparation of event materials and gathering/maintaining records and survey results.
Perform senior level clerical duties including preparing correspondence and reports, organizing and planning projects and functions, scheduling meetings, distributing mail; screening calls and visitors; and organizing files.
Coordinate and make travel arrangements; maintain appointment schedules and calendars; arrange meetings and conferences.
Order and purchase supplies for the department, including creating and submitting pre-authorized requisitions and vouchers on behalf of the Vice President.
Participate and assist in the administration of a department budget; compile annual budget requests and recommend expenditure requests for designated accounts.
Assist with the preparation of meetings, including drafting, editing, compiling, and distributing communications such as meeting agendas & minutes, emails, newsletters, invitations, surveys and other written & electronic materials.
Build and maintain positive working relationships with co-workers, other College employees and the public using principles of good customer service.
Create and share reviewed & approved post-event content, including photos and highlights, on platforms like LinkedIn to showcase event success and enhance community engagement.
Perform other duties as assigned.