Administrative Assistant II

CommonSpirit Health • Hot Springs, AR

6d

About The Position

As our Administrative Assistant, you'll be an invaluable part of our office team, supporting leadership and ensuring seamless daily operations with kindness and high-quality work. Every day, you'll manage inquiries, greet visitors, contribute to stakeholder meetings (clinical staff to CEO), and utilize Google Suite to maintain seamless operations and confidentiality. To be successful, you must possess exceptional organizational skills, a proactive approach to problem-solving, and a commitment to anticipating needs and providing timely, accurate support.

Requirements

• High School Graduate
• High school diploma or GED, Metropolitan Test, or equivalent.
• Two to three (2-3) years’ progressively responsible experience in an administrative role requiring broad range of secretarial experience.

Responsibilities

• Provides telephone and reception services, directing calls to appropriate staff; handling requests and complaints in an efficient, orderly and prioritized manner; answers phone promptly and courteously, exercising good judgment and maintaining confidentiality.
• Acknowledges all persons entering the office in a prompt and courteous manner.
• Sends and receives E-mail and facsimile communications appropriately.
• Maintains a pleasant and cooperative working relationship with all persons.
• Handles difficult situations tactfully and treats all persons equally and with dignity.
• Verifies information accurately
• Accurately and timely enters data
• Maintains records, files, and reports current for easy retrieval
• Disseminates information accurately and distributes to appropriate recipients.
• Arrives at work promptly on a consistent basis.
• Follows hospital/department dress code.
• Arranges personal obligations/appointments in consideration of office coverage and workload.
• Uses time productively and effectively controls telephone, visitors and other time traps.
• Assists with projects, calendars, meetings, equipment, and other assignments.
• Facilitates maintenance repair and services and/or ensures adequate inventory of supplies.
• Assists co-workers with projects and assignments as designated.
• Assists with mailing and/or telephone projects as assigned.
• Utilizes available computer systems, office equipment, and other resources in a proficient and effective manner.
• Provides correspondence, information and documents to customers as needed.
• Accurately types documents, checks, reports, and correspondence as required.
• Maintains current filing system for Director, ensuring easy retrieval of documents and information.
• Maintains department files for active and terminated employees, including periodic purging.
• Assists with other departmental filing as required.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED