Administrative Assistant II

Indian River State College•Fort Pierce, FL

6d•$18

About The Position

At Indian River State College, you’ll do more than just build a career—you’ll have the opportunity to make a meaningful impact by supporting our students, staff, and faculty. In return, we offer a comprehensive benefits package designed to promote your well-being, secure your future, and enhance your work-life balance. Comprehensive Health Coverage We prioritize your health with Medical, Dental, Vision, Flexible Spending Plans, Employee Assistance Program (EAP), Life insurance and Supplemental plans to help you stay physically and mentally well with access to essential wellness resources. We offer PPO and HMO plans with an affordable cost. (PPO/HMO option with $50 per month for individual coverage and $180 per month for family coverage) Retirement Plans for a Secure Future Plan for a bright future with our robust retirement options, rarely matched in the private sector. Secure your financial future with state retirement options through the Florida Retirement System (FRS) and additional investment opportunities like tax-deferred annuities and Roth 403(b) plans. Generous Paid Time Off Enjoy a healthy work-life balance with ample vacation, personal, and sick leave. Recharge and return to work refreshed and motivated. Employee Discounts : Enjoy exclusive discounts on various services, including tickets to popular attractions in the area. Professional Growth Opportunities Build your career with purpose by engaging in meaningful projects and professional development opportunities. Indian River State College provides the tools and support needed to help you reach your full potential. Join Our Team in Advising & Career Services! Do you love keeping things organized, helping others succeed, and being the go-to person who makes everything run smoothly? Our Public Service Education department is looking for a detail-oriented, people-focused team player to provide top-notch administrative support. In this role, you’ll help keep our office operations on track, support exciting projects and events, coordinate schedules, and deliver friendly, professional service to students, staff, and visitors alike. If you enjoy juggling a variety of tasks, solving problems on the fly, and being part of a student-focused team that makes a real impact, this could be the perfect opportunity for you!

Requirements

Associate’s degree from an accredited institution with related administrative office experience
Proven experience and proficiency with Microsoft Office and Windows based applications to include technical expertise in database management, data entry, and word processing
Ability to function as a productive team member
Ability to be organized and achieve maximum efficiency
Extensive secretarial and clerical skills
Basic bookkeeping skills
Excellent grasp of the English language
Exceptional interpersonal and communication skills
Knowledge of college policies and procedures
Ability to work independently as well as with others and be self-motivated
Proven knowledge of all standard office machines
Ability to be able to work with a diverse population
Ability to work with the public and faculty

Nice To Haves

Background in working with grants.

Responsibilities

Functioning as office manager and receptionist
Reviewing and distributing mail
Filing, composing letters, and processing correspondence
Scheduling appointments and meetings
Maintaining the calendar for the Executive Dean of Public Service Education
Initiating the semester requirements for full-time faculty as well as adjunct faculty each semester.
Completing all pay requests and time sheets for adjuncts, Faculty, and staff in the Public Service Education Department
Completing load and overload tracking and pay requests for full time faculty
Receiving and checking all faculty travel requests and enter into database
Generating all requisitions for supplies for the division
Monitoring certification/recertification for the division faculty
Creating files and organizing paperwork for signature
Entering course additions, changes, etc. for each semester
Contacting students for the Dean to arrange meetings
Maintaining files
Reconciling Purchase Card purchases, receipts, and expenditures
Making room reservations for special meetings and events
Mentor Work Study student
Completing other duties and responsibilities as assigned by the Executive Dean.

Benefits

Comprehensive Health Coverage
Medical, Dental, Vision, Flexible Spending Plans, Employee Assistance Program (EAP), Life insurance and Supplemental plans
PPO and HMO plans with an affordable cost. (PPO/HMO option with $50 per month for individual coverage and $180 per month for family coverage)
Retirement Plans for a Secure Future
Florida Retirement System (FRS)
Tax-deferred annuities and Roth 403(b) plans
Generous Paid Time Off
Ample vacation, personal, and sick leave
Employee Discounts : Enjoy exclusive discounts on various services, including tickets to popular attractions in the area.
Professional Growth Opportunities