Administrative Assistant II

TX-HHSC-DSHS-DFPS • Amarillo, TX

5d • Onsite

About The Position

Under the direction of the Manager V, performs routine administrative support work for the Public Health Region 1 Coordinated Program Support (CPS) program. Works under moderate supervision with limited latitude for initiative and independent judgment. Performs purchasing and receiving duties in support of regional programs.
Maintains the fleet vehicle program for the Amarillo office. Acts as the Assistant Fleet Coordinator for the region. Performs daily Amarillo office coordination duties.
Performs administrative duties and assists the Manager V working issues for the Amarillo office. Performs asset and warehouse management duties. Serves as the back up Local Office Coordinator and orders office supplies as needed. Safe operation of either a state owned vehicle or personal vehicle is required to conduct state business and an acceptable driving record must be maintained in accordance with DSHS Policy OS-3901, Fleet Operations and Management & Procedures and standards developed by the Texas Department of Public Safety.

Requirements

• Knowledge of office practices and administrative procedures.
• Knowledge of agency rules, regulations, policies and procedures.
• Knowledge of budgeting, purchasing and receiving processes.
• Knowledge of computer software to include Microsoft Office (Word, Excel, PowerPoint, Outlook, TEAMS)
• Ability to interpret agency rules, regulations, policies, and procedures.
• Ability to work effectively with external suppliers and customers.
• Ability to direct, train and work effectively with a variety of individuals and groups.
• Ability to work as a team member and propose recommendations on necessary changes.
• Ability to analyze and make decisions
• Ability to prepare accurate reports.
• Skill in building management, i.e. security, HVAC, etc.
• Skill in fleet management.
• Skill in warehouse management.
• Skill in communicating effectively both verbally and in writing.
• Skill in scheduling and planning work tasks.
• Must possess a valid Class C Texas Driver’s license or equivalent from another state.
• 1 year experience with basic office management required.

Nice To Haves

• 1 year experience with purchasing, requisitions, and receiving items preferred.
• Experience with Microsoft Suite including email, calendar, and TEAMS preferred.
• Experience with warehouse and fleet management preferred.

Responsibilities

• Performs purchasing and receiving duties.
• Maintains fleet vehicles program in Amarillo Sub-Office.
• Performs office coordination duties.
• Performs administrative duties and assists the Manager V.
• Performs asset and warehouse management duties.
• Performs other duties as assigned.
• Assists with disaster response and/or recovery efforts because of subject matter expertise or specific skill set.
• Serves in the Regional Health and Medical Operations Center, DSHS State Medical Operations Center or any other operations centers as needed.
• Be deployed to an affected area of the state during the response to and/or recovery from an all-hazard event.
• Disaster response may require working in adverse conditions for long periods of time.
• Works alternate work schedule when disaster events occur to include evenings, weekends

Benefits

• DSHS offers insurance coverage and other benefits available through the State of Texas Group Benefits Plan administered by the Employee Retirement System of Texas (ERS).

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 1-10 employees