Administrative Assistant II

TSC•Huntsville, AL

18d•Onsite

About The Position

TSC is seeking an Administrative Assistant II in Huntsville, AL. This position serves as a receptionist for the Discovery Drive location as well as performs general administrative duties supporting multiple operations in Huntsville.

Requirements

High School diploma or equivalent plus 4-5 years of direct related experience.
Experience as receptionist and administrative assistant.
Experience with Microsoft 365, including Word, Excel, Outlook, Teams and PowerPoint.
Reliable, resourceful, work accurately and independently and with an ability to anticipate, initiate and follow through with all work requirements.
Excellent interpersonal skills and professionalism, a high level of discretion and confidentiality, the ability to interact with internal and external customers as well as employees and management.
Able to organize and prioritize tasks with minimum supervision and possess strong office management and office technology skills.
Experience in use of modern Information Communication Technology equipment, including telephone exchange, computer, copier, printer, scanner.
Ability to complete a wide range of tasks with minimal supervision.
Excellent organizational skills, ability to prioritize work and maximize productivity.
U.S. Citizenship required.

Nice To Haves

Associate degree or higher
Experience developing internal processes and filing systems
Data entry experience
Experience supporting management staff

Responsibilities

Screening, receiving, and accurately registering visitors.
Assisting employees with expense reports.
Ordering and managing refreshments and luncheons.
Ordering supplies as needed.
Using Microsoft Office to produce high quality reports, presentations, or other documents.
Greeting visitors and employees, answering inquiries, and creating a welcoming environment.
Answering the telephone, screening calls, taking messages, forwarding calls, etc.
Receiving deliveries; sorting and distributing incoming mail.
Tracking and ordering supplies.
Using MS Outlook to email and arrange meetings to include conference room scheduling.
Assisting in preparation and arrangement of organizational-wide meetings, luncheons, and events.
Creating and maintaining MS Office Power Point presentations, Word documents, Excel spreadsheets, etc.
Completing Costpoint expense reports for VISA purchases.
Other administrative duties assigned by supervisor as business needs arise.