Administrative Assistant II - PMIS (Part-Time)

City of Fort Wayne • Fort Wayne, IN

14h

About The Position

Detail-driven, organized, and the kind of person who keeps projects moving without missing a beat. You'll support City Utilities Engineering by helping keep projects organized, documented, and moving forward. From managing project data in PMIS to coordinating documents and supporting capital projects, you'll play a key role behind the scenes of work that impacts the entire community. Be part of work that directly supports infrastructure and projects that keep Fort Wayne running. You'll collaborate with engineers, project managers, and departments across the City while building skills in project coordination, systems, and public service. Enjoy stability, meaningful work, and a team that values accuracy, organization, and impact.

Requirements

• Minimum of 2 years of administrative experience or equivalent combination of education and experience
• Experience with Microsoft Office (Word, Excel, Outlook)
• Strong attention to detail and ability to manage multiple priorities
• Proficiency with spreadsheets, databases, and document management systems
• Ability to learn and support PMIS and platforms like Autodesk BIM Docs or Accela
• Comfortable working with technical documents, reports, and project data

Nice To Haves

• Associate's Degree in Business, Office Administration, Public Administration, or related field preferred
• Valid Indiana Driver's License (if operating a City vehicle)

Responsibilities

• Support and maintain project data within the Project Management Information System (PMIS)
• Assist with document management, project tracking, and system updates/testing
• Coordinate project submittals, manuals, contracts, and bid documents
• Partner with engineers and project managers to prepare reports, presentations, and documentation
• Maintain organized records, assist with process improvements, and support administrative workflows

What This Job Offers

• Job Type: Part-time
• Career Level: Mid Level
• Education Level: Associate degree
• Number of Employees: 5,001-10,000 employees