Administrative Assistant II - PMIS (Part-Time)

City of Fort Wayne • Fort Wayne, IN

21h

About The Position

This role supports City Utilities Engineering by organizing, documenting, and advancing projects. The Administrative Assistant II will manage project data within the Project Management Information System (PMIS), coordinate various documents, and provide support for capital projects, contributing significantly to community-impacting work.

Requirements

• Associate's Degree in Business, Office Administration, Public Administration, or related field preferred
• Minimum of 2 years of administrative experience or equivalent combination of education and experience
• Experience with Microsoft Office (Word, Excel, Outlook)
• Strong attention to detail and ability to manage multiple priorities
• Proficiency with spreadsheets, databases, and document management systems
• Ability to learn and support PMIS and platforms like Autodesk BIM Docs or Accela
• Comfortable working with technical documents, reports, and project data

Nice To Haves

• Valid Indiana Driver's License (if operating a City vehicle)

Responsibilities

• Support and maintain project data within the Project Management Information System (PMIS)
• Assist with document management, project tracking, and system updates/testing
• Coordinate project submittals, manuals, contracts, and bid documents
• Partner with engineers and project managers to prepare reports, presentations, and documentation
• Maintain organized records, assist with process improvements, and support administrative workflows

What This Job Offers

• Job Type: Part-time
• Career Level: Mid Level
• Education Level: Associate degree
• Number of Employees: 5,001-10,000 employees