Mechanical Engineering Office Manager
About The Position
Mechanical Engineering is a large, research-intensive department with over 55 faculty, 1,800 students, and more than $36M in annual operational and research expenditures. The department is supported by an innovative and collaborative administrative team of 15. Under the general supervision of the Department Administrator, the Administrative Assistant II functions as the primary contact person for the department office and provides critical administrative support for the Department of Mechanical Engineering (ME). This detail-oriented position requires excellent administrative, organization, and communication (oral, written, and electronic) skills as well as computer proficiency. It requires considerable professionalism, confidentiality, independent initiative, sound judgement, analytic ability, and problem-solving skills in a high-paced multi-tasking environment.
Requirements
- Extensive experience in customer service and/or public facing professional office environment required.
- Extensive experience with Microsoft Office required
- Experience collaborating with a team on projects, developing standards, sharing ideas and coordinating workflows.
Nice To Haves
- Experience with following policies and procedures related to travel, purchasing, and event management.
- Experience with Workday
- Experience in Higher Ed
- Demonstrated time management and organizational skills with strong attention to detail.
- Demonstrated excellent communications skills
Responsibilities
- Serves as a first point of contact for individuals and groups, provides basic organizational information via phone, in person and through other communication mediums, and routes more complex inquiries to the appropriate entities
- Sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures under general supervision
- Collects, analyzes, and prepares various communication materials from established sources utilizing technology mediums
- Maintains established methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures
- Assists with financial transactions related to department events.
- Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations
Benefits
- generous vacation, holidays, and sick leave
- competitive insurances and savings accounts
- retirement benefits
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
