Administrative Assistant II

The Tsui Group•Los Angeles, CA

4d•Onsite

About The Position

The Tsui Group is seeking a qualified and experienced candidate to join our aviation team as an Administrative Assistant II in Los Angeles County. The role involves assisting with consultant timekeeping services, preparing and routing budgetary memos and requests, updating charge code lists, contract budget authorizations, and monthly expenditure data. The position also includes maintaining electronic files, training new users on the Timekeeping app, and performing various administrative, clerical, data entry, and report writing tasks. The Administrative Assistant II will receive direction from their supervisor, gather and compile data for reports, scan, fax, and bind documents, and may develop or revise reports. They will also be responsible for verifying data, distributing reports, originating correspondence, maintaining files, answering phones, and managing mail. The role requires maintaining an organized workspace, potentially representing the supervisor at meetings, and contributing to the company's goals through collaboration. Other responsibilities may be assigned as needed, including working beyond regular shifts or various shifts.

Requirements

Good written and oral communication, organizational, and interpersonal skills
Self-starter, multi-tasker
Ability to bring assignments to completion independently
Ability to work in a high volume, dynamic team environment
Proven record of accomplishments of office administration
Flexible attitude to changing conditions
Accountable and dependable to follow through with tasks/project
High school diploma (or equivalent) and five years of relevant work experience

Responsibilities

Assisting with consultant timekeeping services
Preparing and routing budgetary memos and requests
Updating charge code lists, contract budget authorizations and monthly expenditure data
Updating and maintain electronic files located in shared environments
Training new Timekeeping app users
Perform a variety of routine and non-routine administrative, clerical, and data collection tasks for supervisor
Perform various administrative, clerical, data entry, and report writing tasks
Receive direction from immediate supervisor in completing non-routine assignments
Gather statistics and general data; review and combine this information into established reports for use internally
Scan, fax and bind documents, reports, and proposals as required
May develop new reports or revise existing reports, as directed
May be responsible for verifying data gathered, such as matching supplier invoices against file copies
Distribute reports as directed by immediate supervisor
Originate correspondence and reports not requiring the personal attention of immediate supervisor
Prepare general correspondence and maintains general files
Answer telephone, take and relay messages, screen callers and direct calls accordingly
Receive, sort, and distribute mail
Maintain an organized work space by keeping documents and supplies properly stored
May represent immediate supervisor at project-related or other meetings as directed
Contribute to the advancement of TDG’s goals through commitment to productive collaboration with all stakeholders
Perform other responsibilities associated with this position as may be appropriate
May assume other duties as required/needed
May be required to work beyond regular work shift as needed
Maybe required to work various shifts as needed