Administrative Assistant II
American Addiction Centers
•Onsite
About The Position
The Administrative Assistant II role is a full-time position within the Administration Department at Advocate Good Shepherd Hospital. This role provides administrative support to high-level leadership, requiring flexibility, adaptability, and strong computer skills. The position involves managing complex administrative duties in an in-person setting, Monday through Friday, with rotating shifts to cover administrative needs.
Requirements
- Typically requires 3 years of administrative support experience
- Advanced time management and prioritization.
- High degree of confidentiality.
- Initiative and independent problem-solving.
- Strong written and verbal communication skills.
- Ability to communicate with various individuals tactfully and effectively, including highly visible customers/leaders.
- Proficiency in Microsoft Office (Excel, PowerPoint, Word).
- Ability to create simple to complex documents, reports, graphs/charts, and presentations.
- Strong organizational ability and attention to detail.
- High School Graduate
Nice To Haves
- Experience in supporting high level leadership for complex administrative duties.
- Must be flexible, adaptable, team player, self-directed, creative with excellent computer skills.
Responsibilities
- Schedules and prioritizes calendars for appointments, meetings, and travel.
- Assists with travel arrangements and expense reporting.
- Organizes all aspects of meetings and events, including agenda preparation, site selection, and document development.
- Answers, screens, and initiates calls.
- Greets visitors, providing procedural information and answering inquiries related to operational and substantive matters.
- Resolves problems and prioritizes needs using in-depth knowledge of policies and procedures.
- Performs complex word processing and document creation, including crafting/drafting correspondence, etc. with little to no guidance/instruction.
- Compiles reports, graphics, and statistical data.
- Creates reports independently (or with little instruction) and displays data to support needs, including the generation of existing reports.
- Maintains filing systems and confidential records.
- Opens, reads, and prioritizes mail, initiating return correspondence as appropriate.
- Conducts independent research and complex analyses, summarizing information to support administrative needs.
- Operates and maintains office equipment; may order supplies as needed.
- Coordinates administrative details of special projects.
- May act as a resource, providing training to other administrative staff.
Benefits
- Comprehensive suite of Total Rewards
- Benefits and well-being programs
- Competitive compensation
- Generous retirement offerings
- Programs that invest in your career development
- Paid Time Off programs
- Health and welfare benefits such as medical, dental, vision, life, and Short- and Long-Term Disability
- Flexible Spending Accounts for eligible health care and dependent care expenses
- Family benefits such as adoption assistance and paid parental leave
- Defined contribution retirement plans with employer match and other financial wellness programs
- Educational Assistance Program
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
