Administrative Assistant II (Part-Time)

University of Maryland•Baltimore, MD

7d•$24,940 - $30,000•Onsite

About The Position

The University of Maryland, Baltimore, School of Nursing is seeking a part-time Administrative Assistant II (20 hours per week) to support the Office of Strategic Engagement and Impact. Reporting to the Associate Dean, this position provides complex administrative support to an individual, office, department or program. Work requires comprehensive knowledge of the organization or program where assigned, skill in working with issues related to policy, procedures, and confidential matters, and involves considerable participation in the work of the supervisor. Incumbents exercise discretion and judgment with considerable consequences of error. This is a Part-Time (20 hours per week) position.

Requirements

High School Diploma or GED
3 years’ experience providing administrative support.
Except for qualifications established by law, additional related experience and formal education in which one has gained the knowledge, skills, and abilities required for full performance of the work of the job class may be substituted for the education or experience requirement on a year-for-year basis with 30 college credits being equivalent to one year of experience.
General knowledge of and skill in the practical application of generally accepted office practices and procedures.
Ability to communicate effectively both orally and in writing.
Ability to proofread and edit written documents.
Skill in various computer software packages, such as word processing, spreadsheets, database, presentation programs, Internet, email and calendaring software.
Ability to understand and follow oral and written instructions.
Ability to interact effectively with internal and external parties in a courteous and efficient manner.
Ability to plan, organize, prioritize, and execute multiple and continuing assignments with general instructions.

Responsibilities

Edit, formats, and revises a variety of documents and materials created by others. Proofreads or grammatical, typographical and basic content errors.
Converts rough copy and drafts to final version quality reports, presentations, and documents. Includes incorporating edits from multiple reviewers, adding graphics and effects to presentations, and applying campus style guidelines.
Drafts and signs routine correspondence and replies to inquiries which do not require technical program knowledge.
Develops, implements, and maintains paper and electronic filing systems which meet department needs and satisfy requirements for retention and information security. Enters, updates, and retrieves information as needed. Create reports as needed.
Researches, analyzes, and summarizes information and source materials for reports independently and communicates findings orally and in writing.
Receives and reads incoming correspondence and information. Summarizes and prioritizes review of correspondence. Screens out items to be handled personally and forward remainder with necessary background material.
Receives and screens telephone calls and visitors. Independently handles procedural and substantive matters and inquiries which do not require technical knowledge or refers callers to others as appropriate.
Makes all necessary arrangements for travel and independently performs required administrative follow-up and recordkeeping.
Assists in preparing and administering department budget by updating accounts and running periodic reports.

Benefits

retirement program, effective on your date of hire
generous paid leave package that starts with annual leave accrued per year
paid holidays
personal leave
unlimited accrual of sick time
time for community service
comprehensive health insurance
professional learning and development programs
tuition remission for employees and their dependents at any University System of Maryland school
flexible work schedules
teleworking options (if applicable per job)