Administrative Assistant II - Political Science - 529605

The University of Alabama • Tuscaloosa, AL

4d • Onsite

About The Position

The Administrative Assistant II provides administrative support for the operations of the Political Science department. This role performs moderately complex and well-documented administrative tasks, acts as an office liaison/receptionist, and handles incoming communications (phone calls, emails, guests). Responsibilities include maintaining files, entering data, drafting communications on behalf of supervisor/departmental staff, and reconciling P-Card/Concur for staff/faculty against the departmental budget. The position also involves simple budget monitoring/entry and operating standard office equipment.

Requirements

• High school diploma or GED and two (2) years of administrative experience; OR associate’s degree or higher.
• Excellent interpersonal skills.
• Ability to communicate effectively and concisely written and verbally.
• Ability to problem solve and propose solutions consistent with established policies and procedures.
• Ability to work cooperatively with others toward common objectives.
• Strong organizational and time management skills and be detailed oriented.
• Ability to recognize and maintain confidentiality of sensitive information.
• Advanced knowledge of Microsoft Office (Excel, Word, Outlook, Teams, etc.).

Nice To Haves

• ASTRA, Banner, Concur, and UA systems experience.

Responsibilities

• Provides administrative support for the operations of the unit.
• Performs moderately complex and well-documented administrative tasks.
• Acts as office liaison/receptionist.
• Receives and routes phone calls, emails, and/or guests.
• Maintains files and enters data.
• Drafts and sends communications on supervisor/departmental staff behalf.
• Reconciles P-Card/Concur for other staff/faculty against departmental budget.
• Performs some simple budget monitoring/entry.
• Operates standard office equipment such as personal computers, copiers, fax machines, etc.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree