Administrative Assistant II

Lockheed Martin•Silverdale, WA

3d•Onsite

About The Position

The coolest jobs on this planet… or any other… are with Lockheed Martin Space. As we enter a new era of Strategic Weapon Systems, Lockheed Martin is a pioneer, partner, innovator and builder. Our amazing men and women are on a mission to make a difference in the world and every single day we use our unique skills and experiences to create, design and build solutions to some of the world's hardest engineering problems. Do you want to be part of a culture that inspires employees to think big, perform with excellence and build incredible products? We provide the resources, inspiration and focus - if you have the passion and courage to dream big, then we want to build a better tomorrow with you. Join our Strategic and Missile Defense team. We are seeking an Administrative Assistant in Silverdale, Washington . In this dynamic role you will perform a variety of administrative functions for management and department personnel such as: Produce reports, presentations, briefs, memos and finished documents. Prepare meeting agendas, take meeting minutes and coordinate logistics. Organize and schedule appointments and meetings to prevent conflicts. Collect and analyze data (as needed). Perform training coordinator function for department. Monitor and report employee training status and enroll employees in classes. Coordinate travel arrangements, make reservations, processes expense reports and maintain information organized. Monitor and update overtime distribution records and KARDEX. Monitor office and first aid supplies and submit requests for replenishment. Provide back-up support to the Resident Director office as required. Perform other duties similar in nature as required. Set up and maintain alphabetical, numerical/subject files Receive calls and making proper referrals Pick up and distribute mail Exercise appropriate interpersonal skills in interacting with employees and customers. Our employees play an active role in strengthening the quality of life where we live and work by volunteering more than 850,000 hours annually. Here are some of the benefits you can enjoy: Medical Dental 401k Paid time off Work/life balance Career development Mentorship opportunities Rewards & recognition

Requirements

Proficient in MS Office (Word, Excel, Outlook, Teams, SharePoint, PowerPoint).
Excellent communication (verbal/written) skills.
Ability to proactively find solutions and effectively prioritize tasks & deadlines.
Experience with administrative functions including travel arrangements.
Experience with scheduling meetings and coordinating with external stakeholders.
Experience in preparing formal documents, briefs, Memos and presentations.
US citizenship is required for this role.
Must be able to obtain and maintain a Security Clearance. Interim Secret Clearance required prior to start.

Nice To Haves

Outstanding communications and interpersonal skills.
Demonstrate organizational and problem solving skills using initiative and discretion.
Be a self-starter possessing excellent organizational skills, attentive to detail and exhibit a professional demeanor.
Have the desire and ability to collaborate with outside consultants, customers and corporate executives as needed.
Data analysis skills or background.

Responsibilities

Produce reports, presentations, briefs, memos and finished documents.
Prepare meeting agendas, take meeting minutes and coordinate logistics.
Organize and schedule appointments and meetings to prevent conflicts.
Collect and analyze data (as needed).
Perform training coordinator function for department.
Monitor and report employee training status and enroll employees in classes.
Coordinate travel arrangements, make reservations, processes expense reports and maintain information organized.
Monitor and update overtime distribution records and KARDEX.
Monitor office and first aid supplies and submit requests for replenishment.
Provide back-up support to the Resident Director office as required.
Perform other duties similar in nature as required.
Set up and maintain alphabetical, numerical/subject files
Receive calls and making proper referrals
Pick up and distribute mail
Exercise appropriate interpersonal skills in interacting with employees and customers.