Administrative Assistant II

Volunteers of America Los Angeles•Los Angeles, CA

4d•$26 - $27

About The Position

Volunteers of America is a non-profit human services organization committed to serving people in need, strengthening families, and building communities. VOALA provides a variety of social services to Los Angeles area communities such as Head Start programs, Upward Bound college prep programs, veterans services, homeless shelters, low-income housing program as well as drug and alcohol rehabilitation. The Admin Asst II provides general office support, and acts as the office receptionist and telephone screener. Establishes and maintains cooperative and harmonious working relationships with program staff, workers, families of clients, business agencies, office vendors, and general public.

Requirements

Must be able to pass a fingerprint clearance, background check, including criminal history, personal references, employment and education verifications
Current TB screening and Immunization Records (within 5 days of hire)
Copy of Current Professional License (if applicable)
Current BLS Certification (within 15 days of hire)
Valid Drivers license
Completion of all required trainings (within 30 days of hire)
Associates Degree in Business Administration, Management, or related field; OR Three years of related experience.
Five years of office and clerical experience

Nice To Haves

Bachelors Degree in Business Administration, Management, or related field.
Current California driver's license and clean driving record
Access or Service Point software.
Bilingual in English and Spanish (written and verbal).

Responsibilities

General office duties
Filing and assisting other office staff when required.
Prepares client and worker folders, record files, and general filing of records and documents.
Coordinates staff training and administrative events.
Maintain, track, and order inventory for office supplies.
Monitor and maintain office equipment.
Schedules and coordinates meetings, travel, and other group activities when required.
Assumes additional responsibilities and performs special projects as needed.
Answers telephone, e-mails, letters, and replies to questions accordingly.
Take and relay messages.
Monitor visitor access and maintain security awareness.
Receive and sort mail and deliveries.
Participates in organizational functions and maintains informational and/or operational records.
Establishes and maintains cooperative and harmonious working relationships with program staff, workers, families of clients, business agencies, office vendors, and general public.
Perform other duties as assigned.