Administrative Assistant II

Oklahoma State Government • Oklahoma City, OK

2d • $35,000 - $45,000

About The Position

The Oklahoma Historical Society, State Historic Preservation Office, is seeking a candidate for the Administrative Assistant II position. This position will work directly under the supervision of the Deputy State Historic Preservation Officer. Primary duties will include providing administrative support to all program areas. Excellent verbal and written communication are essential for this position, as well as the ability to multitask.

Requirements

• Education and Experience requirements at this level consist of a bachelor’s degree plus one year of technical clerical, administrative, secretarial or general office work or an equivalent combination of education and experience.
• Knowledge of spelling, punctuation, and business English
• Knowledge of business mathematics
• Knowledge of modern office methods and procedures
• Establishing and maintaining records
• Knowledge of major policies and procedures governing assigned programs

Responsibilities

• Participates in projects as team member
• Develops and implements procedures
• Develops and maintains confidential or complex files
• Administers, prepares, or oversees administrative operational functions, such as preparing invoices and payments of claims, requisitions, purchase orders, bookkeeping or accounting, and other fiscal duties
• Coordinates activities with internal and external customers
• Interviews callers, arranges appointments, and performs other office tasks and duties
• Utilizes advanced technological equipment and data processing equipment to provide requested information to internal and external customers; edits documents and reports; examines and verifies reports and other documents for completeness, appropriateness, adequacy, and conformity to established requirements, and resolves discrepancies and refers complex discrepancies to appropriate staff

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 101-250 employees