ADMINISTRATIVE ASSISTANT II

State of Illinois•Springfield, IL

3d•Onsite

About The Position

Under administrative direction of the Chief Fiscal Officer (CFO) for the Department of Human Rights, functions as staff assistant for the Springfield operations for the Department. The work duties and responsibilities of this position are of a sensitive and confidential nature. Perform special project data gathering and analysis, developing reports to advise the CFO and Director of results and recommend a cause of action.

Requirements

Requires knowledge skill and mental development equivalent to completion of four years of college preferably with courses public or business administration.
Requires two years of professional experience in a public or private organization.
Requires completion of a background check and self-disclosure of criminal history.

Nice To Haves

Two (2) years of professional experience interpreting timekeeping rules, regulations, processes and policies to provide advice and guidance to management and staff.
Two (2) years of professional experience with timekeeping related systems such as Central Time & Attendance System (CTAS) and eTIME or similar automated timekeeping processing and management systems.
One (1) year of professional experience auditing or analyzing timekeeping data for accuracy, compliance or reporting purposes to advise superior on budgetary personnel and general operational issues.

Responsibilities

As staff assistant to the Chief Fiscal Officer conducts and directs a variety of studies projects and investigations to advise superior on budgetary personnel and general operational issues.
Administratively responsible for the development and implementation of the agency payroll and timekeeping functions. Receives weekly timekeeping reports from the two Agency locations. Develop and maintain master timesheets for each employee. Receive and maintain data from the Human Resources Program regarding promotions, hiring, separations, LOA's, etc. in order to develop the payroll. Act as Agency liaison to Comptroller's Office.
Prepares and compiles all relevant information documentation and supporting material on administrative matters which are the subjects of inquiries and questions to the Directors Springfield Office.
Perform liaison work between other state agencies, private organizations, special interest groups with authority to interpret agency policy and provide information about agency procedures.
Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Benefits

A Pension Program
Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance
3 Paid Personal Business Days annually
12 Paid Sick Days annually (Sick days carry over from year to year)
10-25 Days of Paid Vacation time annually - (10 days in year one of employment)
Personal, Sick, & Vacation rates modified for 12-hour & part-time work schedules (as applicable)
13 Paid Holidays annually, 14 on even numbered years
Flexible Work Schedules (when available dependent upon position)
12 Weeks Paid Parental Leave
Deferred Compensation Program - A supplemental retirement plan
Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP)
GI Bill® Training/Apprenticeship Benefits eligibility for qualifying Veterans
5% Salary Differential for Bilingual Positions
Commuter Savings Program (Chicago only)