Administrative Assistant II - 528969
About The Position
The Administrative Assistant II provides administrative support for the operations of unit. Performs moderately complex and well documented administrative tasks. Acts as office liaison/receptionist. Receives and routes phone calls, emails, and/or guests. Maintains files and enters data. Drafts and sends communications on supervisor/departmental staff behalf. Reconciles P-Card/Concur for other staff/faculty against departmental budget. Performs some simple budget monitoring/entry. Operates standard office equipment such as personal computers, copiers, fax machines, etc. Provides essential administrative and operational support to ensure continuity, execution, and reliability across OUE / OGE functions. Performs, coordinates, and oversees general and advanced technical and office administrative support work within the office of General Education. Provides varied and complex office administrative support to managerial, professional and supervisory staff or the direct coordination of specific administrative support projects and operations. Oversees well-defined projects. Provides expert professional assistance to managerial staff.
Requirements
- High school diploma or GED and two (2) years of administrative experience; OR associate’s degree or higher.
- Excellent verbal and written communication skills.
- Ability to use various computer software packages including Microsoft Word, Excel, PowerPoint, Outlook and Banner.
- Strong skills in financial management and budget reconciliation.
- Ability to manage multiple projects simultaneously.
- Strong customer service skills.
- Ability to read and interpret reports.
Nice To Haves
- Experience working in CLSS and Astra.
Responsibilities
- Provides administrative support for the operations of unit.
- Performs moderately complex and well documented administrative tasks.
- Acts as office liaison/receptionist.
- Receives and routes phone calls, emails, and/or guests.
- Maintains files and enters data.
- Drafts and sends communications on supervisor/departmental staff behalf.
- Reconciles P-Card/Concur for other staff/faculty against departmental budget.
- Performs some simple budget monitoring/entry.
- Operates standard office equipment such as personal computers, copiers, fax machines, etc.
- Provides essential administrative and operational support to ensure continuity, execution, and reliability across OUE / OGE functions.
- Performs, coordinates, and oversees general and advanced technical and office administrative support work within the office of General Education.
- Provides varied and complex office administrative support to managerial, professional and supervisory staff or the direct coordination of specific administrative support projects and operations.
- Oversees well-defined projects.
- Provides expert professional assistance to managerial staff.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
Number of Employees
501-1,000 employees
