Administrative Assistant II

TSC•Huntsville, AL

20d•Onsite

About The Position

TSC is seeking an Administrative Assistant II in Huntsville, AL. This position serves as a receptionist for the Discovery Drive location as well as performs general administrative duties supporting multiple operations in Huntsville.

Requirements

High School diploma or equivalent plus 4-5 years of direct related experience.
Experience as receptionist and administrative assistant.
Experience with Microsoft 365, including Word, Excel, Outlook, Teams and PowerPoint.
Reliable, resourceful, work accurately and independently and with an ability to anticipate, initiate and follow through with all work requirements.
Excellent interpersonal skills and professionalism, a high level of discretion and confidentiality, the ability to interact with internal and external customers as well as employees and management.
Able to organize and prioritize tasks with minimum supervision and possess strong office management and office technology skills.
Experience in use of modern Information Communication Technology equipment, including telephone exchange, computer, copier, printer, scanner.
Ability to complete a wide range of tasks with minimal supervision.
Excellent organizational skills, ability to prioritize work and maximize productivity.
U.S. Citizenship required.

Nice To Haves

Associate degree or higher
Experience developing internal processes and filing systems
Data entry experience
Experience supporting management staff

Responsibilities

Screening, receiving, and accurately registering visitors.
Administrative functions include but are not limited to; assisting employees with expense reports, ordering, and managing refreshments and luncheons, order supplies as needed, use Microsoft Office to produce high quality reports, presentations, or other documents.
Greet visitors and employees, answer inquiries, and create a welcoming environment.
Answer the telephone, screen calls, take messages, forward calls, etc.
Receive deliveries; sort and distribute incoming mail.
Track and order supplies.
Use MS Outlook to email and arrange meetings to include conference room scheduling.
Assist in preparation and arrangement of organizational-wide meetings, luncheons, and events.
Create and maintain MS Office Power Point presentations, Word documents, Excel spreadsheets, etc.
Complete Costpoint expense reports for VISA purchases.
Other administrative duties assigned by supervisor as business needs arise.