Administrative Assistant II (13th Judicial Circuit)

Hillsborough County Board of County Commissioners•Tampa, FL

14h

About The Position

This position provides support to the Administrative Services Department, which includes Human Resources, Finance/Budget/Procurement, and Resource Development. Responsibilities involve event coordination and recognition, record and data maintenance, ADA coordination, Internship coordination, and general record keeping. The role also manages online personnel files, processes criminal background checks for the Thirteenth Circuit, and offers administrative relief and support throughout the Administrative Office of the Court (AOC).

Requirements

Two years of related experience.
Bachelor degree in legal studies, public/business administration, criminology, social work or similar field.
Skilled in the use of Microsoft Office products, including Word, Excel and Power Point.
Ability to work collaboratively within department, other AOC departments and stakeholders.
Ability to work independently and meet deadlines.
Ability to organize complex data and information.
Ability to communicate ideas clearly, concisely and logically, both orally and in writing with a diverse group of people both in-person and remote environments.
Ability to exercise discretion in handling sensitive information.
Must be professional in all regards.

Responsibilities

Assist with the coordination of special projects and training events.
Coordinate the Internship program for Judges, including onboarding and offboarding, processing background checks, and coordinating security badges. Also, process background checks for Court Programs.
Manage travel coordination, including payment of registration fees with a State P-Card and assisting staff with travel documents through STMS (State Travel Management System).
Provide grant management and records retention support.
Maintain and organize information regarding employee training records and training resources. Announce trainings via email and maintain attendance records.
Update databases and perform general record keeping.
Compose correspondence, lists, memoranda, reports, emails, and other documents observing strict confidentiality.
Provide administrative coverage and support the Administrative Service Departments, and the AOC more broadly, as needed.
Maintain Administrative Service Department webpages and assist with production of newsletter.
Establish and maintain files, records, and other departmental systems of responsibility, update databases and other records.
Provide relief with Americans with Disability Act (ADA) services and accommodations.