Administrative Assistant II
About The Position
Your responsibilities will include: Provides support to the Waltham site as needed, including general office duties, inventory of office/shipping/kitchenette supplies, ensuring office is prepared for daily tasks, managing incoming packages and mail, and supporting the execution of site events and meetings. Provides high-level access control to the site by monitoring entrances/exits, notifying personnel of visitor arrival, monitoring for the presence of unauthorized persons. Provides high-quality customer service and assistance to employees and visitors in a courteous and professional manner. Assist with team meetings, events, and customer meetings by coordinating meeting rooms, scheduling catering, room configurations, and contributing to assure event success. Assist with outgoing domestic and international shipping requests and preparations. Assist with maintaining common area spaces such as lobbies, meeting rooms, wellness rooms, and the like. Works collaboratively with other support positions in and outside of EP R&D.
Requirements
- Associates Degree or equivalent experience
- A minimum of 1 year of relevant experience
- Must be on-site five (5) days per week as support for the site
- Must have excellent organizational and interpersonal skills
- Ease in adapting to changing priorities
- Comfortable working in a fast-paced, team-focused and evolving work environment
- Demonstrates courage and a proactive problem solver
- Excellent verbal and written communication skills
- Excellent professional presence and customer service mindset
- Ability to prioritize multiple assignments, and follow-up when appropriate
- Ability to work independently, but also partner as a team-player when needed
- Must operate with the highest level of integrity and professionalism at all times
- Manage stressful situations and maintain composure throughout
- Proficiency in Microsoft Suite such as Outlook, Teams, Word, Excel, PowerPoint, and SharePoint
- Familiar with Kronos and Concur.
Responsibilities
- Provides support to the Waltham site as needed, including general office duties
- Inventory of office/shipping/kitchenette supplies
- Ensuring office is prepared for daily tasks
- Managing incoming packages and mail
- Supporting the execution of site events and meetings
- Provides high-level access control to the site by monitoring entrances/exits
- Notifying personnel of visitor arrival
- Monitoring for the presence of unauthorized persons
- Provides high-quality customer service and assistance to employees and visitors in a courteous and professional manner
- Assist with team meetings, events, and customer meetings by coordinating meeting rooms, scheduling catering, room configurations, and contributing to assure event success
- Assist with outgoing domestic and international shipping requests and preparations
- Assist with maintaining common area spaces such as lobbies, meeting rooms, wellness rooms, and the like
- Works collaboratively with other support positions in and outside of EP R&D
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
Number of Employees
5,001-10,000 employees
