Administrative Assistant II - South Anna Elementary School

Hanover County Public Schools•Montpelier, VA

1d•Onsite

About The Position

Performs highly specialized administrative secretarial services, which involves a wide variety of activities for an administrator. This role requires maintaining effective working relationships, preparing correspondence and reports, managing files, screening visitors and calls, making appointments, preparing requisitions and vouchers, reviewing outgoing mail, assembling information for reports, processing invoices, and maintaining financial records.

Requirements

Typing, bookkeeping, word processing, accounting, computer and secretarial skills.
Experience with setting up databases and spreadsheets for tracking demographics, finances, etc.
Experience with billing insurance companies.
High school diploma.
Three years of secretarial experience and comprehensive experience in using word processor.

Nice To Haves

Junior college or business school training in secretarial skills, computer operation, bookkeeping and finance.
Comprehensive experience setting up budgetary records and database system using a computer.
A comparable amount of training and experience may be substituted for the minimum qualifications.

Responsibilities

Maintain effective working relationships with other employees and the public and deals with public relations problems courteously and tactfully.
Prepare replies to correspondence from brief dictated notes or on own initiative.
Establish and maintains cross-reference file and establishes file categories.
Type complex statistical reports.
Screen visitors, telephone calls and incoming mail, personally answering those inquiries which, in the employee's judgment, do not require the administrator’s attention.
Make appointments for supervisor and reminds him/her of appointments or other matters that should be called to his/her attention.
Prepare requisitions, vouchers, budget forms and other data.
Review outgoing mail prepared by other school employees and officials for form, accuracy and adherence to policy.
Assemble information for annual reports, bulletins, addresses, articles or special reports, with general information about sources and scope of such reports; also, proofreads such material after content approved.
Prepare or review routine reports, payrolls, vouchers, expense accounts, and personnel record forms.
Keep informed of events that pertain to the department and programs and procedures in the school division.
Maintain accurate up-to-date financial reports.
Process invoices and maintains financial files on the same.
Perform related work as required.