Administrative Assistant II

Integrity Marketing Group•Somers, CT

2d•Onsite

About The Position

The Administrative Assistant II provides intermediate administrative support to ensure efficient office and departmental operations. This role involves a variety of administrative tasks, some more complex, and serving as a resource for junior staff. The position is ideal for someone with proven organizational skills, initiative, and the ability to handle increased responsibility in a fast-paced environment.

Requirements

High school diploma or GED required
2–4 years of administrative, customer service, or office experience.
Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Strong written, verbal, and interpersonal communication skills.
Demonstrated ability to manage multiple priorities and deadlines.
High attention to detail, organizational skills, and problem-solving ability.
Ability to work independently and collaboratively.

Nice To Haves

Associate’s degree or higher preferred
Experience training or mentoring staff is a plus.

Responsibilities

Greet guests, clients, and visitors; answer inquiries and direct them to appropriate destinations.
Answer and route incoming phone calls; take messages and transfer calls as needed.
Schedule, coordinate, and reschedule appointments; manage calendars for staff and agents.
Prepare and review agendas, notices, minutes, presentations, letters reports, presentations, and correspondence for accuracy and completeness.
Assist with budget tracking, expense reports, and basic financial documentation.
Mentor entry-level administrative staff; provide guidance on office procedures.
Coordinate logistics for large meetings, events, or conferences.
Liaise with vendors and external partners for office supplies and services.
Maintain and update office policies and procedures; ensure compliance with company standards.
Support special projects and initiatives as assigned by management.
Perform other duties as assigned to support the needs of the team.