Administrative Assistant II - Part Time

doTERRA International LLC • Pleasant Grove, UT

1d

About The Position

At doTERRA we encourage all employees to seek out opportunities that will expand their skill set. We strive to help achieve personal career goals by providing opportunities of growth and movement throughout the company. Job Description: Provides administrative support to upper-level managers and departments. Handles complex, non-routine tasks including research, data analysis, report preparation, scheduling, travel coordination, correspondence, and interdepartmental communication. Manages confidential information and supports daily operations using standard office software and equipment. Works independently with limited supervision.

Requirements

• High School Diploma or equivalent.
• Ability to work well in a team environment.
• Excellent Verbal and written communication skills.
• Proficiency in MS Office (Excel, Word, PowerPoint)
• Strong organizational skills.
• Excellent time management skills and ability to multi-task and prioritize work.
• Detail-oriented and comfortable working in a fast-paced office environment.
• Willingness to do tasks outside of set job description.

Nice To Haves

• 2 years of experience preferred.

Responsibilities

• Manage high-volume coordination across global time zones, VP travel logistics, leadership meetings, and international event support.
• Manage calendar scheduling across multiple international time zones; coordinate travel logistics and ensure alignment with global initiatives and leadership priorities.
• Prepare executive-ready materials, travel packets, and meeting documentation to support leadership effectiveness and international engagement.
• Provide operational support for international conventions, sourcing trips, and enterprise-level initiatives, ensuring logistical accuracy and follow-through.
• Compiling, Reviewing, and sending in expense reports for each International Director/VP in a timely manner to meet strict monthly or bi-monthly deadlines.
• Manage office supply inventory for international break rooms and copy areas.
• Preparing meeting minutes, meeting notes, and internal support materials.
• Scheduling and coordinating meetings, interviews, events, and other similar activities.
• Manage translation equipment checkouts for events.
• Coordinating between departments and operating units in resolving day-to-day administrative and operational problems.
• Periodic duties as a receptionist when International staff are out of town.
• Assist Project Manager with special projects on occasion.
• Coordinate occasional activities for International Staff.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: High school or GED