Administrative Assistant II - CCHS Dean's Office - 528821

The University of Alabama • Tuscaloosa, AL

39d • $18 - $22

About The Position

The Administrative Assistant II provides administrative support for the operations of unit. Performs moderately complex and well documented administrative tasks. Acts as office liaison/receptionist. Receives and routes phone calls, emails, and/or guests. Maintains files and enters data. Drafts and sends communications on supervisor/departmental staff behalf. Reconciles P-Card/Concur for other staff/faculty against departmental budget. Performs some simple budget monitoring/entry. Operates standard office equipment such as personal computers, copiers, fax machines, etc.

Requirements

• High school diploma or GED and two (2) years of administrative experience; OR associate’s degree or higher.
• Excellent communication and customer service skills.
• Ability to work collaboratively in a dynamic setting.
• Ability to cope with stressful conditions.
• Ability to demonstrate tact, versatility, and adaptability.
• Ability to demonstrate a high degree of self-motivation and directional initiative.
• Efficient and accurate computer and data entry skills.
• Working knowledge of standard office software applications, including Microsoft Office and basic data platforms.
• Skill in exercising initiative, judgment, problem-solving, and decision-making.
• Skill in organizing work to achieve department goals and objectives.
• Ability to maintain strict confidentially of protected health information and follow FERPA/HIPAA regulations at all times.
• Punctual and reliable, ability to work extended hours as needed during busier clinic times.

Nice To Haves

• Experience with University financial policies and procedures, operating software (i.e. Banner, purchasing, budgeting, Concur, P-Card), and supervisory and/or office management experience is preferred.

Responsibilities

• Provides administrative support for the operations of unit.
• Performs moderately complex and well documented administrative tasks.
• Acts as office liaison/receptionist.
• Receives and routes phone calls, emails, and/or guests.
• Maintains files and enters data.
• Drafts and sends communications on supervisor/departmental staff behalf.
• Reconciles P-Card/Concur for other staff/faculty against departmental budget.
• Performs some simple budget monitoring/entry.
• Operates standard office equipment such as personal computers, copiers, fax machines, etc.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED