Administrative Assistant II- Inpatient Nursing

Advocate Health • Milwaukee, WI

1d • $27 - $40 • Onsite

About The Position

Provides complex administrative support, including reception, scheduling, document development, file maintenance, and research. Relieves leadership and other staff of administrative details, using judgment and discretion to solve complex office situations and plan or expedite workflow. The role supports six Nursing Directors and contributes to a collaborative, patient-focused care environment at Aurora St. Luke’s Medical Center. The schedule is Monday through Friday on the first shift, with a start time between 7:30 and 8:30 a.m. to be established.

Requirements

• High school diploma or equivalent.
• Typically, three years of administrative support experience.
• Strong organizational ability and attention to detail.
• Initiative and independent problem-solving ability.
• Proficiency in Microsoft Office, including Excel, PowerPoint, and Word.
• Ability to compile reports, graphics, and statistical data and create reports independently or with little instruction.
• Event planning and project management experience.

Responsibilities

• Schedule and maintain calendars for appointments, meetings, and travel.
• Assist with travel arrangements and expense reporting.
• Organize administrative aspects of meetings, including agendas, locations, food and beverages, technology, and documents.
• Answer and screen calls, greet visitors, provide procedural information, and answer questions about operational matters.
• Compile reports, graphics, and statistical data; independently create reports or do so with little instruction, including generating existing reports.
• Operate and maintain office equipment and order supplies as needed.

Benefits

• Paid time off programs.
• Medical, dental, vision, life, and short- and long-term disability benefits.
• Flexible spending accounts for eligible health care and dependent care expenses.
• Adoption assistance and paid parental leave.
• Defined contribution retirement plans with employer match and other financial wellness programs.
• Educational Assistance Program.
• Career development programs.
• Potential premium pay and incentive pay for select positions.
• Opportunity for annual performance-based increases.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED