Heart Clinic Administrative Assistant

Children’s Hospitals and Clinics of Minnesota•Minneapolis, MN

1d•Onsite

About The Position

The Administrative Assistant II provides proactive and proficient administrative support and operation of the designated department and/or Director and management within the designated department by performing a variety of administrative tasks, such as: answering telephones, greeting and directing visitors, maintaining and scheduling appointment calendars, handling various forms of mail (i.e. paper, email, overnight express, fax), ordering office supplies and furnishings, arranging for equipment repairs, maintaining filing systems and/or computerized record keeping systems and/or databases, completing standardized forms, handling all confidential correspondence and inter-department communications, attending meetings and taking minutes, composing correspondence on behalf of the Director supported, providing on-boarding support, as needed, and performing other duties, as assigned.

Requirements

High school degree or GED, required
Two-year experience in a general office setting OR one-year experience with completion of specialized training/certification in the administrative professional field, required
Proficient and demonstrated competency in MS Office Suite applications
Strong oral and written interpersonal, communication and organizational skills
Ability to work within a team and as an individual contributor in a fast paced, evolving work environment
Ability to deal with highly confidential information in a professional manner
Ability to work under pressure and meet tight deadlines

Nice To Haves

Experience in healthcare/hospital setting, preferred

Responsibilities

Answering telephones
Greeting and directing visitors
Maintaining and scheduling appointment calendars
Handling various forms of mail (i.e. paper, email, overnight express, fax)
Ordering office supplies and furnishings
Arranging for equipment repairs
Maintaining filing systems and/or computerized record keeping systems and/or databases
Completing standardized forms
Handle all confidential correspondence and inter-department communications
Attend meetings and take minutes
Compose correspondence on behalf of the Director supported
Provide on-boarding support, as needed
Perform other duties, as assigned